Part-Time Administrative & Documentation Specialist

Houston-Engineering,-Inc; Bismarck (ND); On-site; USD 24,796 - 35,817; Part time

Benefits offered by this job

Flexible schedule

Competitive pay

Logo apparel

Job summary

Houston Engineering! in Bismarck, ND is seeking a Part Time Administrative Assistant to support project teams with document management, scheduling, and file organization.

The role emphasizes clear, accurate reporting and craft of technical documents for internal and client use. Responsibilities include editing and formatting reports, coordinating meetings, preparing materials, and ensuring templates and style guidelines are followed.

Qualifications

• Associate's degree or equivalent from a 2-year college or technical school plus 1-year related experience and/or training; or equivalent combination of education and experience.
• Knowledge of administrative and office procedures and systems such as Microsoft Word, managing files and records, designing forms, and workplace terminology.
• Must be able to read, review, and prepare detailed written materials with a high degree of accuracy.
• Two or more years of experience in technical writing, editing, document control, including experience with APA formatting and citation standards.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Strong working knowledge of Microsoft Office and document formatting; experience with templates, style guidelines, revision tracking, and referencing features.
• Strong attention to detail, time management, and ability to manage multiple deadlines.
• Ability to work both independently and with others.

Responsibilities

• Supports an organization by performing administrative services such as report management, scheduling appointments, organizing, and maintaining files.
• Edits and maintains clear, accurate, user-focused technical documents for internal and external audiences.
• Collaborates with project teams to apply standards and ensure documentation is complete, consistent, and easy to use.
• Assists with document production, final quality checks, and preparation of deliverables for internal use and client submittal.
• Works with engineers, project managers, and subject matter experts to verify reference information for proper report referencing.
• Reviews content for clarity, accuracy, grammar, consistency, and compliance with standards and client requirements.
• Coordinates document reviews, incorporates revisions, and manages version control throughout the document lifecycle.
• Organizes and maintains file systems; coordinates meetings and prepares agendas.

Skills

Administrative tasks

Document management

Editing & proofreading

Microsoft Word

Microsoft Office

Attention to detail

Time management

Verbal communication

Education

Associate's degree or equivalent

1+ year related experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Houston Engineering! in Bismarck, ND is seeking a Part Time Administrative Assistant to support project teams with document management, scheduling, and file organization.

The role emphasizes clear, accurate reporting and craft of technical documents for internal and client use. Responsibilities include editing and formatting reports, coordinating meetings, preparing materials, and ensuring templates and style guidelines are followed.