Administrative Specialist: Document Control & Project Support

Houston-Engineering,-Inc; Bismarck (ND); On-site; USD 40,000 - 65,000; Part time

Benefits offered by this job

Competitive pay

Annual bonuses

Health, dental, vision insurance

Paid time off

401(k) match

Job summary

Houston Engineering in Bismarck, ND is seeking a Part Time OR Full Time Administrative Specialist. The role supports report management, scheduling, organizing files, and producing clear, user-focused documents.

You will edit, format, and finalize technical reports and procedures, collaborate with engineers and project managers, ensure consistency with company standards, and coordinate meetings and deliverables.

Qualifications

• Associate's degree or equivalent; 5+ years related experience preferred.
• Strong knowledge of MS Office, document formatting, and templates.
• Excellent writing, editing, and proofreading skills.

Responsibilities

• Assist in proposal development, assembly, and submittal.
• Prepare reports and presentation materials.
• Edit and format technical reports and documents.
• Work with engineers and project managers to verify reference information.
• Coordinate document reviews and manage version control.
• Provide administrative support to internal teams and leadership.
• Organize and maintain file systems; coordinate meetings and catering.

Skills

Microsoft Word

Document editing

Verbal communication

Proofreading

Time management

Education

Associate's degree or equivalent

5+ years related experience

Tools

Microsoft Word

APA formatting

Job description

Houston Engineering in Bismarck, ND is seeking a Part Time OR Full Time Administrative Specialist. The role supports report management, scheduling, organizing files, and producing clear, user-focused documents.

You will edit, format, and finalize technical reports and procedures, collaborate with engineers and project managers, ensure consistency with company standards, and coordinate meetings and deliverables.