Technical Documentation & Admin Specialist (FT/PT)

Houston Engineering, Inc.; Bismarck (ND); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, vision insurance

401(k) match

Disability insurance

Paid time off

Parental leave

Flexible schedule

Logo apparel

Job summary

Houston Engineering, Inc. is seeking an Administrative Specialist in Bismarck, ND, for part-time or full-time work. The role involves supporting proposal development, document editing and formatting, report preparation, and coordinating meetings with engineers and project managers.

Strong writing and editing skills plus MS Office expertise are required. The position emphasizes document control, templates adherence, and cross-office collaboration to ensure timely, accurate client submittals and

Qualifications

• Associates degree or equivalent with 5 years related experience and/or training.
• Strong knowledge of administrative procedures and Microsoft Word; ability to design forms and use workplace terminology.
• Must read, review, and prepare detailed written materials with high accuracy.
• Two+ years in technical writing, editing, and document control with APA formatting experience.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Strong MS Office skills; experience with templates, style guidelines, revision tracking, and referencing features.

Responsibilities

• Assist with proposal development, assembly, and submittal.
• Prepare financial and operational reports.
• Coordinate document reviews and manage version control.
• Edit, format, and finalize reports, manuals, specifications, and proposals.
• Verify reference information with engineers and project managers.
• Ensure templates and style guidelines are applied consistently.
• Organize file systems and deliverables for internal and client use.
• Schedule meetings, prepare agendas, coordinate facilities, and arrange catering.

Skills

Excellent writing

Editing

Verbal communication

Time management

Independent work

APA formatting

Education

Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Office

Document formatting templates

APA formatting

Job description

Houston Engineering, Inc. is seeking an Administrative Specialist in Bismarck, ND, for part-time or full-time work. The role involves supporting proposal development, document editing and formatting, report preparation, and coordinating meetings with engineers and project managers.

Strong writing and editing skills plus MS Office expertise are required. The position emphasizes document control, templates adherence, and cross-office collaboration to ensure timely, accurate client submittals and