Technical Documentation & Admin Specialist

KeyStaff Inc.; Round Rock (TX); On-site; USD 26,000 - 30,000; Full time

Job summary

KeyStaff, Inc. is seeking a detail-oriented Document Specialist to support daily operations. This full-time role requires preparing certifications, reviewing purchase orders, creating internal work orders, and organizing documents both physically and electronically.

The ideal candidate will have a high school diploma, superb reading comprehension, and strong attention to detail. Independence, initiative, and time management are essential in this fast-paced environment.

Qualifications

• High school diploma required.
• Strong attention to detail and organizational skills.
• Excellent reading comprehension and ability to interpret written documentation.
• Good judgment, decision-making, and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Self-motivated with a proactive approach to completing tasks.
• Ability to manage time effectively and maintain productivity throughout the workday.
• Basic computer skills and the ability to manage electronic documents.
• Knowledge of heat-treating processes and equipment capabilities is a plus.

Responsibilities

• Prepare certifications, mechanical properties test reports, and 100% hardness inspection reports as required.
• Review incoming purchase orders for completeness, accuracy, and required information.
• Create internal work orders based on customer purchase orders.
• Scan, file, save, and organize documents electronically and physically as needed.
• Maintain accurate records and ensure documentation is properly completed and stored.
• Identify discrepancies or missing information in purchase orders and related documentation.
• Assist team members with additional administrative tasks as needed.
• Stay productive during slower periods by identifying tasks and opportunities to support the team.

Skills

Attention to detail

Reading comprehension

Time management

Independent worker

Self-motivated

Education

High school diploma

Job description

KeyStaff, Inc. is seeking a detail-oriented Document Specialist to support daily operations. This full-time role requires preparing certifications, reviewing purchase orders, creating internal work orders, and organizing documents both physically and electronically.

The ideal candidate will have a high school diploma, superb reading comprehension, and strong attention to detail. Independence, initiative, and time management are essential in this fast-paced environment.