Documentation Specialist - I (Assistant)

Spectraforce Technologies; Elkton (VA); On-site; USD 30,000 - 47,000; Part time

Job summary

Merck Elkton is seeking a Documentation Specialist for a 6-month assignment in Elkton, VA. You will support document management, ensure compliance with EDMS practices, and handle editing, routing, publishing, scanning, and cataloging documents.

Ideal candidates have a degree or 2+ years of relevant experience, strong MS Word/Excel, and excellent written and verbal communication skills. Prior experience with information retrieval and document control is a plus.

Qualifications

• Bachelor's or associate degree preferred, or 2+ years of relevant work experience.
• Strong MS Office skills, especially Word and Excel.
• Excellent oral and written communication skills.

Responsibilities

• Handle editing, routing, publishing, scanning, reviewing, cataloging, classifying and storing documents.
• Work within Merck-supported Electronic Document Management Systems and repositories.
• Apply records retention policies to site-published documents.
• Enter data and coordinate tasks within site document management systems.
• Prepare documentation-related reports and metrics.
• Manage document pickup and delivery across the site.

Skills

Excellent communication

Attention to detail

Analytical thinking

Education

Associate or Bachelor's degree in Business/Communications/CS/Library Science

Tools

Microsoft Word

Microsoft Excel

SharePoint

EDMS

Job description

Title: Documentation Specialist
Duration: 6 Months
Location: Elkton, VA 22827

Required Experience and Skills

• Working toward or completion of an Associate or Bachelor's degree in Business, Communications, Computer Science, Library Science, or a related field; or 2+ years of relevant work experience
• Proficiency with Microsoft Office, particularly Microsoft Word and Excel
• Excellent oral and written communication skills

Preferred Experience and Skills

• Exceptional attention to detail with the ability to maintain a high level of accuracy and quality
• Ability to organize, manage, and maintain data and information effectively
• Experience with database entry and information retrieval
• Experience working with Electronic Document Management Systems (EDMS)
• Advanced proficiency in Microsoft Word
• Proficiency with Microsoft SharePoint
• Experience with technical writing
• Strong analytical aptitude and critical-thinking skills, with the ability to apply key concepts effectively

Responsibilities

The Document Management Assistant is a member of a Center of Excellence team that provides document support for Merck Elkton functional areas and site personnel. Key responsibilities include:

• Handle paper and electronic documents according to established procedures, including editing, routing, publishing, scanning, reviewing, cataloging, classifying, and storing documents
• Execute standard documentation and information practices within Merck-supported Electronic Document Management Systems and physical document repositories
• Apply records retention policies, practices, and procedures to the management of site-published documents
• Accurately enter data and coordinate and perform various tasks within site document management systems
• Prepare and provide documentation-related reports and metrics
• Manage document pickup and delivery throughout the site