Document Management Specialist

HNE; Fishers (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

HNE is seeking a Document Management Specialist to accurately process and organize documents within an electronic management system. You will scan, index, file, and maintain both electronic and physical records while supporting reporting and special projects.

The role emphasizes attention to detail, organization, and the ability to work in a structured, deadline-driven environment. 1 year of related experience is preferred, with strong communication skills and reliable attendance.

Qualifications

• High School Diploma or GED required.
• 1 year related administrative, document processing, data entry, or office experience preferred.
• Strong attention to detail and accuracy.
• Ability to work with large volumes of documents and data.
• Strong organizational and time-management skills.
• Ability to follow detailed written and verbal instructions.
• Comfortable with computer systems and EDMS tools.
• Basic ability to work with numbers, percentages, and reports.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Sort and organize incoming mail and documents.
• Review documents for accuracy and update systems with received information.
• Scan documents and prepare images for electronic indexing.
• Organize and prepare documents for shipping.
• Maintain accurate electronic and physical filing systems.
• Create, update, and manage reports.
• Ensure documents are properly organized and accessible.
• Assist with special projects and other administrative tasks as needed.
• Follow established procedures and maintain accurate documentation.
• Maintain regular and punctual attendance.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Independent work

Education

High School Diploma or GED

Tools

Electronic document management tools

Scanning software

Computer systems

Job description

The Document Management Specialist is responsible for accurately processing, organizing, scanning, and maintaining documents within an electronic document management system. This role requires strong attention to detail, organization, and the ability to work efficiently in a structured, deadline-driven environment.

Key Responsibilities

• Sort and organize incoming mail and documents.
• Review documents for accuracy and update systems with received information.
• Scan documents and prepare images for electronic indexing.
• Organize and prepare documents for shipping.
• Maintain accurate electronic and physical filing systems.
• Create, update, and manage reports.
• Ensure documents are properly organized and accessible.
• Assist with special projects and other administrative tasks as needed.
• Follow established procedures and maintain accurate documentation.
• Maintain regular and punctual attendance.

Qualifications

• High School Diploma or GED required.
• 1 year of related administrative, document processing, data entry, or office experience preferred.
• Strong attention to detail and accuracy.
• Ability to work with large volumes of documents and data.
• Strong organizational and time-management skills.
• Ability to follow detailed written and verbal instructions.
• Comfortable working with computer systems and electronic document management tools.
• Basic ability to work with numbers, percentages, and reports.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.