Technical Assistant, College and Career Readiness

Wake Technical Community College; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Wake Technical Community College in Raleigh, NC seeks an experienced administrative support professional to assist in Adult Basic Education and the College & Career Readiness Instructional Programming Department.

You will handle contracts, payroll, hiring coordination, data entry, and coordination of professional development offerings, while supporting CCR leadership on special projects and procurement tracking.

Qualifications

• High school diploma or its equivalent.
• Two years of related office experience is preferred.

Responsibilities

• Processes contracts, contract changes, and monthly payroll for employees on non-instructional contracts and stipends.
• Coordinates hiring process: contacting and scheduling prospective interviewees, providing hiring agent appropriate paperwork and expediting the process flow in NeoGov.
• Enters data, updates and maintains Professional Development Instructor database to include instructor transcripts, workshop evaluations, instructor contact information and payroll.
• Maintains and updates the College and Career Readiness Handbook.
• Maintains online reservation system for Professional Development sessions.
• Disseminates Professional Development offerings to CCR staff and faculty and posts to applicable sites.
• Assists with scheduling meetings, training, and workshops related to professional development.
• Assists with the creation and assignment of CID numbers for students in College & Career Readiness and with the generation and entry of instructional contracts and sections.
• Works closely with the CCR Dean and Directors on special projects within the division.
• Submits and verifies receipt of all E-procurement orders for CCR Instructional Programming department and tracks and monitors instructional supply expenses for departments within the division.

Education

High school diploma or its equivalent

Tools

NeoGov

Job description

Pay Grade: Assistant 6

This position will provide administrative support and assist in operational activities in Adult Basic Education and other areas of College & Career Readiness Instructional Programming Department.

Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Processes contracts, contract changes, and monthly payroll for employees on non-instructional contracts and stipends
• Coordinates hiring process: contacting and scheduling prospective interviewees, providing hiring agent appropriate paperwork and expediting the process flow in NeoGov
• Enters data, updates and maintains Professional Development Instructor database to include instructor transcripts, workshop evaluations, instructor contact information and payroll
• Maintains and updates the College and Career Readiness Handbook
• Maintains online reservation system for Professional Development sessions
• Disseminates Professional Development offerings to CCR staff and faculty and posts to applicable sites
• Assists with scheduling meetings, training, and workshops related to professional development
• Assists with the creation and assignment of CID numbers for students in College & Career Readiness and with the generation and entry of instructional contracts and sections
• Works closely with the CCR Dean and Directors on special projects within the division
• Submits and verifies receipt of all E-procurement orders for CCR Instructional Programming department and tracks and monitors instructional supply expenses for departments within the division

Knowledge, Skills & Abilities

• Intermediate skills with MS Office products
• Ability to exhibit good interpersonal skills and work well with others
• Ability to maintain records accurately and be able to meet deadlines consistently
• Demonstrates good organizational skills
• Ability to perform normal duties with minimal supervision
• Excellent written and verbal communication skills
• Exceptional customer relations skills

Requirements

• High school diploma or its equivalent
• Two years of related office experience

Preferences

• Associate's degree in Office Systems Technology, Business, Computer Information Systems, or related field

Essential Personnel

TBD