Administrative Assistant Arts and Sciences

Brunswick-Community-College; Bolivia (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Brunswick Community College in North Carolina seeks an administrative assistant to provide clerical, organizational, and administrative support to the Dean of Arts and Sciences and the division. Responsibilities include typing, data entry, reception, inventory, requisitions, mail distribution, calls, and scheduling.

The role supports faculty, coordinates adjunct contracts, and works with Colleague, Self Service, Watermark Faculty Success, and Teams to manage course materials and publications in

Qualifications

• Associate's degree or higher required.
• Three or more years of related experience or equivalent combination of education and experience.
• Proficiency in Microsoft Office applications including Microsoft Teams.
• Ability to stay focused and complete tasks in a timely manner.
• Professionalism and a positive attitude; confidentiality is imperative.
• Three or more years of experience in an academic setting preferred.

Responsibilities

• Coordinate daily office operations for the division.
• Provide clerical support to the Dean of Arts and Sciences, division, and faculty.
• Prepare and submit paperwork for new hires and adjunct contracts.
• Assist in managing adjunct contracts and course-related documentation.
• Navigate Colleague, Self Service, and Watermark Faculty Success tools.
• Edit and distribute information in Teams and college catalogs/publications.

Skills

Microsoft Office

Interpersonal skills

Multitasking

Communication

Confidentiality

Professionalism

Education

Associate's Degree

Tools

Colleague

Self Service

Watermark Faculty Success

Microsoft Teams

Job description

Under general supervision the administrative assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College. This will include, but not limited to; typing, data entry, reception, maintaining inventory of office supplies, completing requisitions, distributing mail, handling incoming calls, arranging appointments, and operating and maintaining various office equipment. Duties also include assisting faculty with clerical needs, working effectively with co-workers, students, and the public.

• Provides administrative and clerical support for the Dean of Arts and Sciences, division, and faculty members (Full-time, adjunct, and lab assistants)
• Coordinates daily office operations
• Assists the Dean in planning, organizing, coordinating, directing, and executing the administrative functions of the division
• Coordinates the production of adjunct faculty contracts and overload contracts
• Prepares and submits pertinent paperwork associated with new hires
• Serves as the adjunct faculty liaison (i.e., room key requests)
• Possesses working knowledge and ability to perform tasks required of the Curriculum Module of (CIS) Colleague, Self Service, and Watermark Faculty Success
• Maintains and populates shared information contained on the division's Microsoft Teams folder(s)
• Edits, prepares, and distributes information into Microsoft Teams and Watermark Faculty Success related to course syllabi, budget sheets, faculty rosters and student enrollment data
• Monitors, orders, and maintains office supplies and instructional materials for the division
• Develops and submits purchase requisitions via E-Procurement
• Prepares and submits pertinent paperwork associated with faculty travel
• Possesses working knowledge of and the ability to navigate the NCCC Combined Course Library
• Assists all faculty with the day-to-day office functions
• Assigns, maintains, collects, and distributes faculty mail
• Oversees working conditions of office equipment
• Serves as the designated point person to create and submit work order requests for the division
• Reviews semester course schedules and supports faculty with sending changes to Curriculum Coordinator
• Assists in editing instructional portions of college catalog and other college related publications
• Works in a multi-task environment, requiring organizational and interpersonal skills
• Serves on college committees as needed
• Performs other related duties as required

• Associate's Degree, or higher, from an accredited institution
• Three or more years of related experience or equivalent combination of education and experience
• Proficiency in Microsoft Office applications including Microsoft Teams
• Ability to stay focused on productive tasks and complete them in a timely manner
• Proven ability to work with a diverse population including administration, faculty, staff, and students
• Professionalism and a positive attitude are required
• Confidentiality is imperative

• Three or more years of experience in an academic setting, community college preferred
• Working knowledge of Colleague