Talent Acquisition & Onboarding Coordinator

DRB Homes; Rockville (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

DRB Homes in Rockville, MD is seeking an HR Administrative Associate to support recruiting and onboarding. You will manage candidate progress, coordinate with hiring managers, and ensure accurate ATS updates and new hire documents.

Responsibilities include coordinating background checks, IT setup, and providing regular recruiting activity reports. A strong customer service mindset and punctual attendance are essential to succeed in this role.

Qualifications

• Minimum 2 years of administrative experience.
• Familiarity with recruitment processes.
• Ability to learn new software with limited oversight such as ATSs.
• Provide high level of customer service to internal teams and external candidates.
• Be organized with strong time management and punctual communications.
• Polished, tactful, and professional in all interactions.
• Excellent attendance and punctuality record.

Responsibilities

• Act as an employee advocate and company representative balancing policy, process, and culture.
• Manage candidate progress during pre-hire and post-hire portions of recruiting lifecycle.
• Maintain contact with hiring managers to track postings and responses in ATS.
• Communicate status changes to candidates and address inquiries about their status.
• Arrange for appropriate assessments for applicants as requested.
• Order background, credit, and motor vehicle checks and review results for eligibility.
• Ensure divisions use current new hire documents.
• Coordinate IT equipment/software delivery for start date.
• Compile recruiting activity reports and divisional open position reports.
• Track job postings expiry dates and ensure postings are current.
• Set up work location for new hires and ensure IT equipment is installed.
• Provide backup for front desk receptionist and HR Administrative Assistant.
• Other duties as assigned.

Skills

Administrative support

Customer service

Time management

Communication

Attentive to detail

Tools

ATS familiarity

Job description

DRB Homes in Rockville, MD is seeking an HR Administrative Associate to support recruiting and onboarding. You will manage candidate progress, coordinate with hiring managers, and ensure accurate ATS updates and new hire documents.

Responsibilities include coordinating background checks, IT setup, and providing regular recruiting activity reports. A strong customer service mindset and punctual attendance are essential to succeed in this role.