Talent Acquisition Coordinator: Scheduling & Onboarding

Raymondjames; Saint Petersburg (FL); Híbrido; USD 52 000 - 72 000; Tempo integral

Resumo da oferta

Raymondjames is seeking a Recruiting Coordinator to support Talent Acquisition operations in a hybrid, office-based role in Saint Petersburg, FL. You will coordinate interview scheduling across multiple teams and locations, manage onboarding tasks, and ensure a high-quality candidate and new hire experience.

The role emphasizes calendar management, compliance with pre-employment requirements, and collaboration with Recruiters, Hiring Managers, and HR partners to drive efficient hiring processes

Responsabilidades

• Coordinate and schedule phone, virtual, and onsite interviews across multiple business units, hiring teams, and geographic locations.
• Manage complex interview calendars involving Recruiters, Hiring Managers, interview panels, and executive stakeholders.
• Resolve scheduling conflicts and proactively identify solutions to minimize hiring delays.
• Ensure timely and accurate communication of interview details, logistics, and schedule changes to candidates and stakeholders.
• Facilitate interview preparation by providing schedules, interview guides, and candidate information.
• Monitor scheduling workflows and drive timely movement of candidates through the interview process.
• Identify scheduling bottlenecks and recommend process improvements to enhance efficiency and candidate experience.
• Coordinate and manage end-to-end onboarding activities from offer acceptance through start date.
• Facilitate a seamless, high-touch onboarding experience for all new hires.
• Ensure completion of required onboarding documents, pre-employment requirements, and onboarding milestones.
• Initiate, monitor, and track background checks, I-9 employment authorizations, onboarding tasks, and other pre-employment requirements.
• Communicate onboarding requirements, timelines, and expectations clearly to candidates and hiring managers.
• Proactively identify onboarding risks and work with stakeholders to prevent delays to start dates.
• Maintain accurate onboarding records and documentation within applicable systems.
• Ensure onboarding milestones are completed within established service-level expectations.
• Serve as the primary point of contact for candidates and hiring managers throughout the scheduling or onboarding process.
• Deliver a high-touch, responsive, and professional experience that reflects the organization's employer brand.
• Respond to inquiries with urgency, professionalism, and a candidate-focused approach.
• Support accommodation requests and special scheduling needs in accordance with company policies.
• Conduct proactive outreach and follow-up communications to ensure candidates and hiring managers remain informed and engaged.
• Maintain accurate candidate records within Workday and other applicable systems.
• Ensure interview stages, statuses, onboarding tasks, and activities are updated timely and accurately.
• Monitor recruiting and onboarding workflows to ensure data integrity and process compliance.
• Support reporting requirements and maintain accurate tracking documentation.
• Analyze operational trends and identify opportunities to improve workflow efficiency, consistency, and user experience.
• Partner closely with Recruiters, Hiring Managers, HR partners, interview teams, and other stakeholders to support hiring goals and onboarding readiness.
• Serve as a trusted advisor by providing guidance on scheduling processes, onboarding requirements, and hiring timelines.
• Communicate onboarding and scheduling status updates to stakeholders as needed.
• Anticipate challenges and proactively engage stakeholders to develop timely solutions.
• Build and maintain strong partnerships across Talent Acquisition, HR, Global Mobility, Relocation, Compliance

Descrição da oferta de emprego

Raymondjames is seeking a Recruiting Coordinator to support Talent Acquisition operations in a hybrid, office-based role in Saint Petersburg, FL. You will coordinate interview scheduling across multiple teams and locations, manage onboarding tasks, and ensure a high-quality candidate and new hire experience.

The role emphasizes calendar management, compliance with pre-employment requirements, and collaboration with Recruiters, Hiring Managers, and HR partners to drive efficient hiring processes