Recruiting Coordinator

Raymondjames; Saint Petersburg (FL); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Raymondjames is seeking a Recruiting Coordinator to support Talent Acquisition operations in a hybrid, office-based role in Saint Petersburg, FL. You will coordinate interview scheduling across multiple teams and locations, manage onboarding tasks, and ensure a high-quality candidate and new hire experience.

The role emphasizes calendar management, compliance with pre-employment requirements, and collaboration with Recruiters, Hiring Managers, and HR partners to drive efficient hiring processes

Responsibilities

• Coordinate and schedule phone, virtual, and onsite interviews across multiple business units, hiring teams, and geographic locations.
• Manage complex interview calendars involving Recruiters, Hiring Managers, interview panels, and executive stakeholders.
• Resolve scheduling conflicts and proactively identify solutions to minimize hiring delays.
• Ensure timely and accurate communication of interview details, logistics, and schedule changes to candidates and stakeholders.
• Facilitate interview preparation by providing schedules, interview guides, and candidate information.
• Monitor scheduling workflows and drive timely movement of candidates through the interview process.
• Identify scheduling bottlenecks and recommend process improvements to enhance efficiency and candidate experience.
• Coordinate and manage end-to-end onboarding activities from offer acceptance through start date.
• Facilitate a seamless, high-touch onboarding experience for all new hires.
• Ensure completion of required onboarding documents, pre-employment requirements, and onboarding milestones.
• Initiate, monitor, and track background checks, I-9 employment authorizations, onboarding tasks, and other pre-employment requirements.
• Communicate onboarding requirements, timelines, and expectations clearly to candidates and hiring managers.
• Proactively identify onboarding risks and work with stakeholders to prevent delays to start dates.
• Maintain accurate onboarding records and documentation within applicable systems.
• Ensure onboarding milestones are completed within established service-level expectations.
• Serve as the primary point of contact for candidates and hiring managers throughout the scheduling or onboarding process.
• Deliver a high-touch, responsive, and professional experience that reflects the organization's employer brand.
• Respond to inquiries with urgency, professionalism, and a candidate-focused approach.
• Support accommodation requests and special scheduling needs in accordance with company policies.
• Conduct proactive outreach and follow-up communications to ensure candidates and hiring managers remain informed and engaged.
• Maintain accurate candidate records within Workday and other applicable systems.
• Ensure interview stages, statuses, onboarding tasks, and activities are updated timely and accurately.
• Monitor recruiting and onboarding workflows to ensure data integrity and process compliance.
• Support reporting requirements and maintain accurate tracking documentation.
• Analyze operational trends and identify opportunities to improve workflow efficiency, consistency, and user experience.
• Partner closely with Recruiters, Hiring Managers, HR partners, interview teams, and other stakeholders to support hiring goals and onboarding readiness.
• Serve as a trusted advisor by providing guidance on scheduling processes, onboarding requirements, and hiring timelines.
• Communicate onboarding and scheduling status updates to stakeholders as needed.
• Anticipate challenges and proactively engage stakeholders to develop timely solutions.
• Build and maintain strong partnerships across Talent Acquisition, HR, Global Mobility, Relocation, Compliance

Job description

Job Description Summary

Job Description

This position will follow our hybrid work model; we expect the selected candidate to work 3 days a week at our Saint Petersburg, FL, corporate office.

The Recruiting Coordinator serves as a strategic Talent Acquisition operations partner, supporting various operational functions within Talent Acquisition including (but not limited to) interview scheduling or onboarding activities throughout the hiring lifecycle. This role is responsible for delivering a seamless candidate and new hire experience by coordinating complex interview logistics, managing onboarding processes, ensuring compliance with pre-employment requirements, maintaining data integrity, and partnering closely with Recruiters, Hiring Managers, and cross-functional stakeholders.

The Recruiting Coordinator proactively drives hiring outcomes by identifying and mitigating risks, resolving issues, ensuring adherence to service-level expectations, and continuously improving operational processes. Success in this role requires exceptional organizational skills, strong attention to detail, sound judgment, adaptability, and a commitment to delivering high-quality service in a fast-paced environment.

Key Responsibilities

Interview Scheduling & Coordination

• Coordinate and schedule phone, virtual, and onsite interviews across multiple business units, hiring teams, and geographic locations.
• Manage complex interview calendars involving Recruiters, Hiring Managers, interview panels, and executive stakeholders.
• Resolve scheduling conflicts and proactively identify solutions to minimize hiring delays.
• Ensure timely and accurate communication of interview details, logistics, and schedule changes to candidates and stakeholders.
• Facilitate interview preparation by providing schedules, interview guides, and candidate information.
• Monitor scheduling workflows and drive timely movement of candidates through the interview process.
• Identify scheduling bottlenecks and recommend process improvements to enhance efficiency and candidate experience.

Onboarding Administration & Pre-Employment Processes

• Coordinate and manage end-to-end onboarding activities from offer acceptance through start date.
• Facilitate a seamless, high-touch onboarding experience for all new hires.
• Ensure completion of required onboarding documents, pre-employment requirements, and onboarding milestones.
• Initiate, monitor, and track background checks, I-9 employment authorizations, onboarding tasks, and other pre-employment requirements.
• Communicate onboarding requirements, timelines, and expectations clearly to candidates and hiring managers.
• Proactively identify onboarding risks and work with stakeholders to prevent delays to start dates.
• Maintain accurate onboarding records and documentation within applicable systems.
• Ensure onboarding milestones are completed within established service-level expectations.

Candidate & Hiring Manager Experience

• Serve as the primary point of contact for candidates and hiring managers throughout the scheduling or onboarding process.
• Deliver a high-touch, responsive, and professional experience that reflects the organization's employer brand.
• Respond to inquiries with urgency, professionalism, and a candidate-focused approach.
• Support accommodation requests and special scheduling needs in accordance with company policies.
• Conduct proactive outreach and follow-up communications to ensure candidates and hiring managers remain informed and engaged.

Talent Acquisition Operations & Systems Management

• Maintain accurate candidate records within Workday and other applicable systems.
• Ensure interview stages, statuses, onboarding tasks, and activities are updated timely and accurately.
• Monitor recruiting and onboarding workflows to ensure data integrity and process compliance.
• Support reporting requirements and maintain accurate tracking documentation.
• Analyze operational trends and identify opportunities to improve workflow efficiency, consistency, and user experience.

Stakeholder Partnership & Communication

• Partner closely with Recruiters, Hiring Managers, HR partners, interview teams, and other stakeholders to support hiring goals and onboarding readiness.
• Serve as a trusted advisor by providing guidance on scheduling processes, onboarding requirements, and hiring timelines.
• Communicate onboarding and scheduling status updates to stakeholders as needed.
• Anticipate challenges and proactively engage stakeholders to develop timely solutions.
• Build and maintain strong partnerships across Talent Acquisition, HR, Global Mobility, Relocation, Compliance, and