Talent Acquisition Coordinator – Hybrid Interview Logistics

Aston Carter; United States; Hybrid; USD 37,000 - 48,000; Full time

Job summary

Aston Carter is seeking a Talent Acquisition Coordinator to support recruiting operations from Austin, TX. The role coordinates interview scheduling, logistics, and stakeholder communications to ensure a smooth candidate experience in a high-volume environment.

You will safeguard data in applicant tracking systems (Workday preferred), coordinate Talent/Super Days, and partner with recruiters, hiring managers, and candidates to move processes efficiently.

Qualifications

• Hands-on experience with Workday or similar applicant tracking systems.
• Prior recruiting coordination experience supporting interview scheduling and candidate logistics.
• Background in human resources or recruiting, with exposure to corporate recruiting processes.
• Experience supporting high-volume scheduling environments, such as large technology organizations or fast-paced corporate recruiting functions.
• Comfort working with technology stakeholders and recruitment delivery teams in complex organizational settings.

Responsibilities

• Coordinate interview scheduling by partnering with recruiters, hiring managers, interviewers, and candidates for phone, video, onsite, and MS Teams interviews.
• Manage interview logistics including room reservations, video/phone conferencing details, and MS Teams links; ensure participants have accurate information.
• Reschedule interviews as needed to meet deadlines and balance priorities.
• Prioritize scheduling requests against workload to support high-volume recruiting needs.
• Communicate promptly with candidates and stakeholders, providing updates and next steps.
• Facilitate travel and expense requests for candidate interviews; ensure policy compliance.
• Support Talent/Super Days and high-volume interview events with seamless execution.
• Serve as primary candidate contact throughout the recruitment lifecycle; provide a concierge-style experience.
• Welcome and escort candidates for onsite interviews when applicable.
• Resolve scheduling conflicts, delays, and interviewer no-shows quickly and professionally.
• Attend interview debriefs and ensure follow-up actions are captured.
• Ensure compliance with recruiting processes; safeguard data in systems.

Skills

Organizational skills

Prioritization

Professional communication

Interview scheduling

Multi-stakeholder coordination

Time management

Problem solving

Initiative

Tools

Workday

Job description

Aston Carter is seeking a Talent Acquisition Coordinator to support recruiting operations from Austin, TX. The role coordinates interview scheduling, logistics, and stakeholder communications to ensure a smooth candidate experience in a high-volume environment.

You will safeguard data in applicant tracking systems (Workday preferred), coordinate Talent/Super Days, and partner with recruiters, hiring managers, and candidates to move processes efficiently.