Talent Acquisition Coordinator — Hybrid & Candidate Experience

Vizient, Inc.; Chicago (IL); Hybrid; USD 60,000 - 101,000; Full time

Benefits offered by this job

Incentive eligible

Job summary

Vizient, Inc. is seeking a Recruiting Coordinator to coordinate and optimize the end-to-end recruiting process, delivering a seamless candidate experience.

You will partner with talent acquisition partners, hiring managers, and cross-functional stakeholders to manage interview logistics and ensure efficient progression through hiring stages. You will identify opportunities to improve processes, enhance scheduling workflows, and drive consistency across Talent Acquisition operations, supporting

Qualifications

• 2+ years of experience in recruiting coordination, scheduling, or talent acquisition operations.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews.
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience.
• Manage candidate pipelines and track progress through all stages of the hiring process.
• Maintain accurate and up-to-date data within the applicant tracking system.
• Prepare candidates with interview logistics, expectations, and relevant context.
• Coordinate interview logistics including calendars, travel (as needed), and day-of support.
• Communicate status updates and respond to candidate inquiries in a timely manner.
• Support and coordinate post-interview debriefs with hiring teams.
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding.
• Identify scheduling challenges and process inefficiencies and implement improvements.
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations.
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience.
• Sourcing for qualified candidates for all open positions.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Relevant degree preferred

Tools

Applicant Tracking Systems

Outlook

Scheduling tools

Job description

Vizient, Inc. is seeking a Recruiting Coordinator to coordinate and optimize the end-to-end recruiting process, delivering a seamless candidate experience.

You will partner with talent acquisition partners, hiring managers, and cross-functional stakeholders to manage interview logistics and ensure efficient progression through hiring stages. You will identify opportunities to improve processes, enhance scheduling workflows, and drive consistency across Talent Acquisition operations, supporting