Talent Acquisition Coordinator

Vizient; Chicago (IL); Hybrid; USD 60,000 - 101,000; Full time

Benefits offered by this job

Incentive eligible

Benefits plan

Job summary

Vizient is seeking a Recruiting Coordination professional to streamline interview scheduling, candidate communication, and data accuracy across the hiring process. You will partner with Talent Acquisition, hiring managers, and HR to ensure a smooth candidate journey.

The role requires 2+ years in recruiting coordination, strong organizational and communication skills, and experience with ATS and scheduling tools.

Qualifications

• 2+ years of recruiting coordination or talent acquisition operations.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Experience with ATS and scheduling tools (Outlook).

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams.
• Serve as a primary point of contact for candidates with a high-touch experience.
• Manage candidate pipelines and track progress through all stages.
• Maintain accurate data in the applicant tracking system.
• Prepare candidates with interview logistics and context.
• Coordinate interview logistics including calendars and travel when needed.
• Communicate status updates and respond to inquiries promptly.
• Support post-interview debriefs and handoffs to onboarding.

Skills

Strong organizational skills

Excellent written & verbal comunicaton

Multitasking / prioritization

Stakeholder coordination

Education

Relevant degree preferred

Tools

Applicant Tracking Systems (ATS)

Outlook scheduling

Job description

Excited to grow your career?

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

Summary

In this role, you will coordinate and optimize the end-to-end recruiting process to deliver a seamless, high-quality candidate experience. You will partner closely with talent acquisition partners, hiring managers, and cross-functional stakeholders to manage interview logistics, maintain clear communication, and ensure efficient progression through hiring stages. You will also identify opportunities to improve processes, enhance scheduling workflows, and drive consistency across Talent Acquisition operations.

Responsibilities

• Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
• Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
• Manage candidate pipelines and track progress through all stages of the hiring process
• Maintain accurate and up-to-date data within the applicant tracking system
• Prepare candidates with interview logistics, expectations, and relevant context
• Coordinate interview logistics including calendars, travel (as needed), and day-of support
• Communicate status updates and respond to candidate inquiries in a timely manner
• Support and coordinate post-interview debriefs with hiring teams
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding
• Identify scheduling challenges and process inefficiencies and implement improvements
• Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
• Contribute to continuous improvement of recruiting coordination workflows and candidate experience
• Sourcing for qualified candidates for all open positions

Qualifications

• Relevant degree preferred
• 2 or more years of experience in recruiting coordination, scheduling, or talent acquisition operations
• Strong organizational skills with high attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and schedules in a fast-paced environment
• Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
• Strong problem-solving skills and ability to anticipate challenges
• Ability to handle sensitive and confidential information with discretion
• Strong client and candidate service orientation
• Experience working with cross-functional teams and stakeholders
• Hybrid in office 3 days a week

Career Framework:

Professional - Staff Associate (P2)

Estimated Hiring Range:

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $59,600.00 to $101,200.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here: http://www.vizientinc.com/about-us/careers