Talent Acquisition Coordinator

Calculated Hire; United States; Remote; USD 39,000 - 52,000; Part time

Job summary

Eight Eleven Group is seeking a Talent Acquisition Coordinator to support a high-volume recruiting operation remotely. The role focuses on scheduling, candidate experience, and on-time onboarding coordination across multiple stakeholders.

The ideal candidate will have 1–2+ years in TA coordination, strong organizational and communication skills, and proficiency with iCIMS and Microsoft 365. This is a contract role aligned to Pacific Time business hours.

Qualifications

• 1–2+ years in talent acquisition coordination or recruiting coordination.
• Hands-on I-9 verification and employment eligibility document validation.
• Experience coordinating interviews across multiple calendars and stakeholders.
• Experience with applicant tracking systems and onboarding processes.

Responsibilities

• Coordinate and schedule phone screens, interviews, assessments, and other recruiting-related meetings between candidates, recruiters, hiring managers, and HR partners.
• Manage a high volume of interview scheduling while maintaining timely communication and a positive candidate experience.
• Coordinate and conduct Form I-9 verification and employment eligibility document validation, ensuring documentation is completed accurately and in accordance with applicable requirements.
• Support pre-employment screening activities, including background checks, employment verification, reference checks, and other required screenings.
• Assist with new-hire onboarding, including initiating onboarding activities, distributing documentation, tracking completion of required paperwork, and helping ensure candidates are prepared for their start dates.
• Maintain accurate candidate, interview, and hiring information within iCIMS and other Talent Acquisition systems.
• Provide timely follow-up to candidates, recruiters, hiring managers, and HR partners regarding interview logistics, outstanding documentation, and next steps.
• Maintain organized recruiting records, shared documentation, and Talent Acquisition resources.
• Provide additional recruiting coordination and administrative support as needed.

Skills

Talent acquisition coordination

Interview scheduling

Communication skills

Remote work

Tools

iCIMS

Microsoft 365

Outlook

Job description

Schedule: Must be able to work hours aligned with the Pacific Time Zone

Employment Type: Contract

Contract Length: Minimum 3–4 months with potential for an open-ended extension

Anticipated Start Date: November 2nd, 2026

Position Overview

Calculated Hire is seeking a Talent Acquisition Coordinator to support the Talent Acquisition team of one of our insurance clients.

This position will be primarily responsible for high-volume interview scheduling and recruiting coordination, while also supporting I-9 verification, pre-employment activities, and new-hire onboarding. The ideal candidate is highly organized, detail-oriented, responsive, and comfortable coordinating across multiple candidates, recruiters, hiring managers, and HR stakeholders.

The role is fully remote; however, candidates must be able to work a schedule that supports Pacific Time Zone business hours.

Responsibilities

• Coordinate and schedule phone screens, interviews, assessments, and other recruiting-related meetings between candidates, recruiters, hiring managers, and HR partners.
• Manage a high volume of interview scheduling while maintaining timely communication and a positive candidate experience.
• Coordinate and conduct Form I-9 verification and employment eligibility document validation, ensuring documentation is completed accurately and in accordance with applicable requirements.
• Support pre-employment screening activities, including background checks, employment verification, reference checks, and other required screenings.
• Assist with new-hire onboarding, including initiating onboarding activities, distributing documentation, tracking completion of required paperwork, and helping ensure candidates are prepared for their start dates.
• Maintain accurate candidate, interview, and hiring information within iCIMS and other Talent Acquisition systems.
• Provide timely follow-up to candidates, recruiters, hiring managers, and HR partners regarding interview logistics, outstanding documentation, and next steps.
• Maintain organized recruiting records, shared documentation, and Talent Acquisition resources.
• Provide additional recruiting coordination and administrative support as needed.

Required Qualifications

• 1–2+ years of experience in Talent Acquisition coordination, Recruiting coordination, Human Resources support, or a similar scheduling-intensive environment.
• Hands-on experience conducting I-9 verification and employment eligibility document validation.
• Demonstrated experience coordinating and scheduling interviews across multiple calendars and stakeholders.
• Experience supporting pre-employment screening and/or onboarding processes.
• Previous experience working within an Applicant Tracking System.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail, follow-up, and customer service skills.
• Ability to work independently and effectively in a remote environment.
• Proficiency with Microsoft Office 365, including Outlook, Teams, Word, and Excel.

Preferred Qualifications

• Previous experience with iCIMS.
• Experience supporting a high-volume Talent Acquisition or recruiting organization.
• Experience coordinating a significant volume of interviews or scheduling activities on a daily basis.
• Experience within a centralized recruiting coordination, recruiting operations, shared services, or contact-center-style environment.

At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting, and staffing needs.

For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With out national team or recruiters placed at 32 major hubs around the nation, Eight Eleven finds the best people suited for your business. When you work with us, we work with you. That's the Eight Eleven promise.

Eight Eleven Group (DBA Calculated Hire) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Accepting applicants until October 30, 2026.