Talent Acquisition Coordinator

FocusKPI, Inc.; Mountain View (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

FocusKPI, Inc. in Mountain View, CA, seeks a Recruiting Coordinator for an onsite, 3-month contract with potential extension. You will manage high-touch scheduling, ATS data integrity, and candidate experience across multiple time zones, coordinating with executives and hiring teams.

The role emphasizes process excellence, cross-functional collaboration, and calendar management using MS Office tools. This position requires strong communication and confidentiality.

Qualifications

• 2+ years of recruiting coordination experience.
• Experience using a modern ATS (e.g., Greenhouse, Lever, Workday, or iCIMS).
• Ability to navigate systems efficiently, input data accurately, generate reports, and troubleshoot basic issues.
• Demonstrated capability coordinating across multiple stakeholders, departments, and time zones.
• Strong organizational skills with ability to manage multiple concurrent tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to accuracy in data entry and documentation.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office: Outlook, Teams, Excel, Word.

Responsibilities

• Coordinate complex, multi-stage interview loops across multiple departments and manage last-minute adjustments.
• Coordinate executive-level interview panels requiring high discretion and rapid scheduling changes.
• Manage candidate travel logistics, accommodations, and expense reimbursement workflows.
• Use the ATS to build a single source of truth, ensure data hygiene, pipeline tracking, and stage transitions.
• Audit ATS data regularly to ensure accurate external and internal representations.
• Build and utilize pipeline progress reports to highlight bottlenecks to recruiters.
• Maintain professional, timely communication with candidates, hiring managers, and recruiters; provide status updates and next steps.
• Develop and maintain candidate preparation materials.
• Facilitate headcount approvals, draft and stage offers, manage acceptance/decline workflows.
• Initiate background checks and relocation requests; identify inefficiencies and propose solutions.
• Support recruiting process documentation and best practices; assist on team projects.

Skills

Recruiting coordination

ATS proficiency

Communication

Organization skills

Data accuracy

Confidentiality

Stakeholder coordination

Microsoft Office

Tools

Greenhouse

Lever

Workday

iCIMS

Excel

Outlook

Job description

Work Location

Mountain View, CA (Onsite role, 5 days/week)

Duration

3-monthcontractwith a high possibility of extension depending on your performance

Pay Range

$25 - 35/hr

Responsibilities

• High-Touch Logistics & Multi-Time Zone Scheduling
  • Own complex, multi-stage interview loops across multiple departments, proactively resolve conflicts, and manage last-minute adjustments
  • Coordinate executive-level (VP/C-Suite) interview panels requiring high discretion and rapid scheduling and schedule changes
  • Manage candidate travel logistics, accommodations, and expense reimbursement workflows in compliance with company policy
• Strategic ATS Management & Data Integrity
  • Use the Applicant Tracking System (ATS) to build a single source of truth, ensure flawless data hygiene, applicant stage transitions, and pipeline tracking
  • Audit ATS data regularly to ensure external and internal representations are accurate
  • Build/utilize pipeline progress reports to highlight bottlenecks to recruiters
• Candidate Experience & Brand Advocacy
  • Maintain professional, timely communication between candidates, hiring managers, and recruiting team to ensure alignment at all stages, providing status updates and next steps
  • Develop and maintain candidate preparation materials
• Recruiting Operations
  • Facilitate headcount approval requests
  • Draft and stage offer letters, manage offer acceptance/decline workflow, and communicate outcomes to all stakeholders
  • Initiate and manage completion of new hire background checks and relocation requests
  • Identifies process inefficiencies and collaborates on solutions with recruiting leadership
  • Support and maintain recruiting process documentation and best practices guides
  • Supports miscellaneous recruiting team projects

Qualifications

• 2+ years of dedicated experience in recruiting coordination
• Proven experience utilizing a modern ATS (e.g., Greenhouse, Lever, Workday, or iCIMS)
• Ability to navigate systems efficiently, input data accurately, generate reports, and troubleshoot basic issues
• Demonstrated capability coordinating across multiple stakeholders, departments, and time zones
• Strong organizational skills with ability to manage multiple concurrent tasks and priorities
• Excellent written and verbal communication skills
• Attention to detail and commitment to accuracy in data entry and documentation
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to work independently and as part of a collaborative team
• Proficiency in Microsoft Suite: experience / skilled in Outlook (complex calendar management), Teams (virtual meeting setups), Excel (data tracking tables), and Word (document generation, templates)
• Exceptional Attention to Detail: excellent organization, ability to maintain accurate records, catch errors, ensure compliance with processes, and clear documentation
• Problem Solving: exceptional ability to map out highly complex, multi-panel interview schedules simultaneously without missing a detail, ability to spot scheduling conflicts or pipeline blocks before they impact the candidate, ability to anticipate issues, follow up without prompting, communicate clearly with multiple stakeholders, and take initiative in resolving problems; must be responsive and solution-oriented

Thank you! FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.