Talent Acquisition Coordinator

Russell Tobin; Burbank (CA); Hybrid; USD 34,440 - 41,328; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement savings plan

Employee discounts

Job summary

A staffing agency is seeking a Talent Acquisition Coordinator to join their Burbank team. This role involves scheduling interviews, coordinating with hiring managers, and ensuring a positive candidate experience. The ideal candidate will have 2–3 years of relevant experience and strong communication skills. Comprehensive benefits are offered, including healthcare coverage and a 401(k) plan.

Qualifications

• 2–3 years of experience as a Recruiting Coordinator or in a similar administrative support role.
• Strong scheduling skills to manage multiple calendars and priorities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Schedule a high volume of interviews and candidate travel arrangements.
• Coordinate with hiring managers and interviewers to ensure smooth execution.
• Facilitate onboarding tasks, including orientation scheduling.

Skills

Recruitment coordination

Scheduling

Customer service

Attention to detail

Creative problem-solving

Verbal communication

Written communication

Organizational skills

Education

High school diploma

Bachelor’s Degree

Tools

Microsoft Office Suite

Workday

Job description

Talent Acquisition Coordinator

Location: Burbank, CA

Duration: 3 Months (High Possibility of Extension)

Pay Rate: $25–$30/hr on W2

Shift: Mon–Thurs Onsite (Remote on Fridays)

About the Role

Client is seeking a Talent Acquisition Coordinator to support our dynamic and fast‑paced Talent Acquisition team. This highly visible role is critical to creating a seamless candidate experience and ensuring the success of our recruiting efforts across the organization.

We’re looking for someone with recruitment coordination experience who thrives in a high‑volume environment, has a sharp eye for detail, and can think creatively to solve scheduling challenges with minimal supervision.

Responsibilities

• Schedule a high volume of interviews (approximately 35–70 per week), panel interviews, and candidate travel arrangements
• Coordinate with hiring managers, recruiters, and interviewers to align availability and ensure smooth execution
• Book conference rooms and send timely confirmation emails to candidates
• Facilitate onboarding tasks, including orientation scheduling, background check coordination, and fingerprint scheduling
• Manage and update job postings through our Applicant Tracking System (ATS), Workday
• Serve as a point of contact for candidates, ensuring a positive and professional experience

Qualifications

• 2–3 years of experience as a Recruiting Coordinator or in a similar fast‑paced administrative support role
• Strong scheduling skills with the ability to juggle multiple calendars (Outlook) and priorities under tight deadlines
• A strong customer service mindset and commitment to delivering an outstanding candidate experience
• High attention to detail and a knack for spotting errors or inconsistencies
• Creative problem‑solving skills and the ability to think outside the box when faced with scheduling conflicts or changes
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Outlook, Excel, Word) and calendar management tools
• Experience using Workday or similar HRIS/ATS systems preferred
• Ability to handle sensitive information with discretion
• Organized, dependable, and capable of working independently with minimal supervision
• Comfortable working in a collaborative team environment and partnering with all levels of leadership

Required Education

• High school diploma

Preferred Education

• Bachelor’s Degree

Benefits

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.