HR Coordinator

Phaxis

New York (NY)

Hybrid

USD 34,440

Part time

14 days+

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Job summary

A human resources firm is looking for an entry-level administrative support specialist to assist their talent acquisition team. Responsibilities include managing candidate interviews, providing timely communications, and coordinating logistics for the recruitment process. Strong attention to detail, communication skills, and proficiency with HR systems are essential. This role is primarily remote but requires some in-person attendance in New York City for training and meetings.

Qualifications

Strong interpersonal skills with the ability to collaborate effectively.
Ability to coordinate and manage calendars in different time zones.
Proven capacity to think independently and creatively.

Responsibilities

Create requisitions in the applicant tracking system.
Manage logistics for candidate interviews, both in-person and virtual.
Provide timely status correspondence to candidates.

Skills

Detail-oriented

Excellent communication

Strong time management

Customer focus

Proficiency with HR systems

Education

Relevant work experience or equivalent certification

Tools

Microsoft Office Suite

Video conferencing platforms

Job description

Pay Rate up to $25.56

Job Description:

This position will provide general administrative support to the Talent Acquisition team, including requisition creation, coordinating interview scheduling, candidate correspondence and other administrative tasks related to recruitment. To succeed in this role, you will need to be detail oriented, proactive, be an excellent communicator with internal and external clients of all levels and possess strong time management skills to prioritize multiple tasks in fast paced environment. This role is remote but requires some days in the New York City office for training, to support in-person interviews, and attend meetings as requested. The hours of work are 9am – 5:30pm, with flexibility needed to support scheduled interviews or attend meetings.

Some Of Your Key Responsibilities Include:

Support the business by creating requisitions, as needed, in our applicant tracking system.
Manage the logistics associated with handling candidate interviews, including scheduling, confirmation phone calls, in-person greeting of candidates. This includes, but is not limited to, preparing copies of candidate resumes and relevant interview documentation as well greeting candidates and ensuring smooth interviews and hand-offs with interviewers, whether in person or virtual.
Provide timely correspondence to internal and external candidates advising on status.
Manage timely communication with recruits and interview teams regarding status of requests.
Work closely with Talent Acquisition Partners and Specialists to understand the recruitment process and Human Resources department as a whole.

Qualifications:

Relevant work experience or equivalent certification.
Strong relationship management and interpersonal skills with the ability to successfully collaborate with colleagues.
Demonstrated customer focus and strong action orientation.
Experience managing and coordinating calendars in different time zones.
Possess a high degree of confidence; be able to instill confidence in others.
Ability to think independently and creatively and take ownership of critical issues.
Excellent time management and organizational skills with a strong attention to detail.
Ability to persevere and deliver results under challenging circumstances.
Strong communication skills, both verbal and written.
Proficiency with technology: HR Systems (applicant tracking system), Microsoft Office Suite; Video conferencing platforms (WebEx, Teams, and/or Zoom).
No more than 3 years experience.

Seniority level