Talent Acquisition Coordinator

Talentoma; New York (NY); A distancia; USD 50.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Descripción de la vacante

Talentoma is hiring a Talent Acquisition Coordinator for a fully remote, 40-hour week role based in New York, United States. The position centers on coordinating candidate inquiries, interview calendars, and recruiting updates to ensure smooth hiring progress.

Responsibilities include maintaining candidate profiles in Workday, managing interview scheduling, and providing clear communication between candidates, recruiters, hiring managers, and interviewers.

Formación

• High school diploma or equivalent.
• 1-2 years of recruiting coordination or related administrative work preferred.
• Familiarity with recruiting stages, candidate communication, interview arrangements.

Responsabilidades

• Review incoming candidate emails and recruiter requests, identify scheduling needs, and organize pending tasks by interview stage, urgency, and outstanding dependencies.
• Maintain candidate profiles and interview stages in Workday, checking contact information, assigned recruiters, and current status before updates.
• Coordinate interview calendars through scheduling tools, confirming candidate and interviewer availability before sending invitations and meeting details.
• Send candidates interview confirmations and instructions for joining remote conversations, ensuring messages match planned interviews.
• Respond to routine candidate inquiries about interview timing and hiring steps, directing questions to the assigned recruiter.

Conocimientos

Scheduling

Candidate communication

Team coordination

Attention to detail

Remote work readiness

Educación

High school diploma

Herramientas

Workday

Google Calendar

Descripción del empleo

Job Title:

Talent Acquisition Coordinator

Monthly Pay:

$4,436 - $6,071 USD per month

Summary:

This role sits within a talent acquisition team guided by a recruiting team lead. The coordinator organizes candidate inquiries, interview calendars, and recruiting updates so hiring activities move forward with clear communication and dependable handoffs. Working with candidates, recruiters, hiring managers, and interviewers, the coordinator keeps everyone informed while recruiters guide selection decisions. This is a fully remote, desk-based position offering work from home in New York, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming candidate emails and recruiter requests, identify scheduling needs, and organize pending tasks by interview stage, urgency, and outstanding dependencies.
• Maintain candidate profiles and interview stages in an applicant-tracking system such as Workday, checking contact information, assigned recruiters, and current status before making updates.
• Coordinate interview calendars through a scheduling and calendar tool such as Google Calendar, confirming candidate and interviewer availability before sending invitations and meeting details.
• Send candidates clear interview confirmations, preparation information supplied by recruiters, and instructions for joining remote conversations, checking that each message matches the planned interview.
• Respond to routine candidate inquiries about interview timing and hiring steps, directing questions about selection decisions or role expectations to the assigned recruiter.
• Monitor responses to invitations, follow up on missing confirmations, and coordinate revised arrangements when candidates or interviewers report conflicts or unexpected changes.
• Prepare interview schedules and participant lists, verify meeting links, and ensure recruiters and interviewers receive the information needed for each scheduled conversation.
• Track outstanding interviewer feedback and send reminders requested by recruiters, escalating delays or repeated scheduling conflicts to the recruiting team lead.
• Keep candidate communication notes and task statuses current, summarize unresolved items for handoffs, and confirm that completed scheduling requests have no remaining actions.
• Review work against accuracy, turnaround, complete notes, and timely follow-up standards, sharing recurring coordination problems with the team lead to improve the process.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of experience in recruiting coordination, talent acquisition support, or closely related administrative work preferred.
• Understanding of recruiting stages, candidate communication, interview arrangements, and the distinction between coordinating activities and making hiring decisions.
• Familiarity with an applicant-tracking system such as Workday, including candidate status updates, activity notes, and accurate information checks.
• Ability to use a scheduling and calendar tool such as Google Calendar to manage invitations, availability, changes, and meeting details.
• Clear written and verbal communication for answering candidate questions, confirming arrangements, and keeping recruiters informed about pending issues.
• Careful handling of candidate information, sound prioritization, and consistent verification of names, dates, interview participants, and instructions.
• Access to a reliable computer, high-speed internet, and a quiet private workspace; availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in a desk-based recruiting coordination role.
• Structured onboarding and training on an applicant-tracking system such as Workday and a scheduling and calendar tool such as Google Calendar.
• Regular check-ins with the recruiting team lead to review priorities, resolve questions, and discuss progress.
• Opportunities to build candidate communication, interview coordination, recruiting workflow, and task prioritization skills through daily work.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.