Talent Acquisition Coordinator

The W Group; New York (NY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Paid time off and paid holidays

Retirement investment opportunity

Opportunity for growth within Talent A

A supportive, collaborative team env

Job summary

The W Group is seeking an organized Talent Acquisition Coordinator to support high-volume recruiting across our healthcare facilities and organizations in the Brooklyn area. You will manage candidate outreach, screening, and interview coordination for a wide range of roles, helping keep our communities fully staffed and our hiring process moving smoothly.

Ideal candidates have 1+ year in recruiting or a similar role, are highly organized, and comfortable making many candidate calls.

Qualifications

• 1+ year of recruiting, staffing, HR, or high-volume admin work.
• Healthcare or senior living experience preferred.
• Familiar with ATS; Apploi experience a plus.
• On-site Brooklyn office attendance required.

Responsibilities

• Manage a set of open roles across multiple facilities and move candidates through the hiring process daily.
• Recruit for home health aides, case managers, dietary, housekeeping, maintenance, front desk, and supervisory roles.
• Review applications in ATS and contact qualified candidates by phone, text, and email.
• Conduct initial phone screens to assess experience, credentials, availability, and fit.
• Schedule interviews with facility administrators and hiring managers; confirm attendance.
• Follow up with candidates and hiring managers after interviews to maintain momentum.
• Re-engage past applicants and build a strong candidate pipeline for future openings.
• Screen physician and nurse practitioner candidates as needed for provider recruiting.
• Keep candidate records accurate in the ATS; coordinate onboarding paperwork.
• Assist with job fairs and hiring events; track recruiting activity for updates.

Skills

Recruiting experience

High-volume recruiting

HR knowledge

Healthcare experience

Candidate outreach

Communication skills

Tools

ATS

Apploi

Job description

Talent Acquisition Coordinator

Location: Brooklyn, NY

Reports To: Director of Talent Acquisition or their designee

Company Overview

We are a growing network of healthcare-focused organizations, including an assisted living management company, an in-house medical group serving senior communities, and a specialized pain management group. Our mission is to deliver compassionate, quality care across the continuum of senior healthcare services.

Position Overview

We are seeking an organized, people-focused Talent Acquisition Coordinator to support high-volume recruiting across our facilities and healthcare organizations. This individual will manage candidate outreach, screening, and interview coordination for a wide range of roles, helping keep our communities fully staffed and our hiring process moving smoothly.

Key Responsibilities

• Manage a set of open roles across multiple facilities, working each one daily to move candidates through the hiring process.
• Recruit for a range of positions, including home health aides, case managers, dietary, housekeeping, maintenance, front desk, and supervisory roles.
• Review incoming applications in our Applicant Tracking System (ATS) and reach out to qualified candidates by phone, text, and email.
• Conduct initial phone screens to assess experience, credentials, availability, and fit.
• Schedule interviews with facility administrators and hiring managers, and confirm attendance with candidates.
• Follow up with candidates and hiring managers after interviews to keep decisions on track.
• Re-engage past applicants and maintain a pipeline of strong candidates for future openings.
• Support provider recruiting by screening physician and nurse practitioner candidates as needed.
• Keep candidate records and statuses accurate and up to date in the ATS.
• Coordinate with HR on onboarding paperwork and start dates.
• Assist with job fairs and hiring events.
• Track recruiting activity and provide regular updates to the Director of Talent Acquisition.

Qualifications

• 1+ year of experience in recruiting, staffing, HR, or a high-volume administrative role; healthcare or senior living experience preferred.
• Comfortable making a high volume of calls and building quick rapport with candidates.
• Highly organized, with strong follow-through and attention to detail.
• Ability to prioritize and manage multiple open roles in a fast-paced environment.
• Clear, professional written and verbal communication.
• Familiarity with ATS platforms; Apploi experience a plus.
• Reliable and punctual, with the ability to work on-site at our Brooklyn office.

What We Offer

• Health insurance
• Paid time off and paid holidays
• Retirement investment opportunity
• Opportunity for growth within Talent Acquisition
• A supportive, collaborative team environment