Talent Acquisition Operations Coordinator

UNKNOWN; Orange (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Alignment Health is seeking a Talent Acquisition Operations Coordinator to support the TA team with scheduling interviews, coordinating onboarding, and processing background checks. You will work with recruiters and hiring managers to ensure a stellar candidate experience, manage onboarding paperwork, maintain HRIS data, and assist with special HR projects.

Ideal candidates have strong MS Office skills, calendar management, and excellent communication in a fast-paced environment.

Qualifications

• Minimum 1 year administrative assistant or coordinator experience.
• 1+ year of high-volume calendar management and travel booking.
• 1 year Microsoft Office experience (Word, Excel, PPT).
• Bachelor's degree or four years of additional experience in lieu of education preferred.

Responsibilities

• Coordinate and schedule candidate interviews (phone, in‑person, video).
• Drive scheduling to ensure timely interview appointments.
• Deliver excellent candidate experience with interview/travel information.
• Support recruiters on job postings, events and marketing campaigns.
• Assist with onboarding: collect data and enter into HRIS, create profiles, order background checks.
• Process invoices and assist with HR projects as needed.

Skills

Outlook calendar management

MS Word

MS Excel

Mail Merge

Video conferencing

Professional communication

Time management

Team collaboration

Education

High School Diploma or GED; Bachelor's degree or four years additional experience in lieu of education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint (PPT)

HRIS system

Job description

Alignment Health is breaking the mold in conventional health care, committed to serving seniors and those who need it most: the chronically ill and frail. It takes an entire team of passionate and caring people, united in our mission to put the senior first. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment Health community. Working at Alignment Health provides an opportunity to do work that really matters, not only changing lives but saving them. Together.

The Talent Acquisition Operations Coordinator is responsible for providing quality customer service support to Alignment Healthcare’s Talent Acquisition team. The Talent Acquisition Operations Coordinator will directly support Recruiters and Hiring Managers to ensure both internal and external candidates are receiving best class candidate experience. This individual will also assist with background checks, onboarding paperwork, scheduling of interviews, and other related projects. Additionally, this individual will be supporting other areas within the HR team on special projects and assignments.

GENERAL DUTIES/RESPONSIBILITIES

1. Supports the Talent Acquisition team on coordinating and scheduling candidate interviews including phone interviews, in-person interviews and video conference interviews.
2. Drives the scheduling process to ensure interviews are scheduled in a timely manner.
3. Helps deliver an excellent candidate experience by ensuring candidates receive detailed information on interview and/or travel plans in a timely manner.
4. Supports recruiters on job postings, job events and marketing campaigns.
5. Supports all activities on onboarding a new hire:

1. Compiles new hire data and enter information into the HRIS system.
2. Completes new hire checklists and creation of employee profiles.
3. Order background check as necessary.

1. Administrators and tracks non-direct labor staff:

1. Approves Service Desk Tickets.
2. Collects required paperwork for onboarding.
3. Enters new hire data information into the HRIS system.

1. Process invoices as necessary.
2. Other Human Capital special projects or responsibilities as assigned.

Job Requirements

Experience

• Required: Minimum 1 years of administrative assistant or coordinator experience is required. 1+ years of high-volume calendar management, booking travel, etc. 1 year Microsoft Office Products experience is highly required. (Word, Excel, PPT).
• Preferred: 1+ years of recruiting operations experience is highly preferred.

Education

• Required: High School Diploma or GED. Bachelor's degree or four years additional experience in lieu of education.

Training

• Required: None
• Preferred: Workday Talent module

Specialized Skills

• Required:
• Computer Skills: Advanced knowledge of Microsoft Outlook e-mail and calendar functionality required including creating and using templates, and using third-party tools to schedule meeting locations, conference calls and video conference calls.
• Intermediate knowledge of Microsoft Word and Excel required including Mail Merge, formatting spreadsheets, basic formulas.
• Ability to communicate positively, professionally and effectively with others; teach and collaborate with others.
• Effective written and oral communication skills; ability to establish and maintain a constructive relationship with diverse members, management, employees and vendors;
• Mathematical Skills: Ability to perform mathematical calculations and calculate simple statistics correctly.
• Reasoning Skills: Ability to prioritize multiple tasks; advanced problem-solving; ability to use advanced reasoning to define problems, collect data, establish facts, draw valid conclusions, and design, implement and manage appropriate resolution.
• Problem-Solving Skills: Effective problem solving, organizational and time management skills and ability to work in a fast-paced environment.

Licensure

• Required: None

Essential Physical Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
2. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Pay Range: $0.00 - $0.00

Pay range may be based on a number of factors including market location, education, responsibilities, experience, etc.

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.