Talent Acquisition Coordinator

The W Group; New York (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Paid time off and paid holidays

Retirement investment opportunity

Growth within Talent Acquisition

Supportive, collaborative team

Job summary

The W Group is seeking an organized Talent Acquisition Coordinator to support high-volume recruiting across our healthcare facilities. You will manage candidate outreach, screening, and interview coordination for a wide range of roles in Brooklyn, NY.

This role requires hands-on experience with ATS workflows, strong communication, and reliability to work onsite at our Brooklyn office. You will collaborate with the Director of Talent Acquisition to keep hiring moving smoothly and maintain a

Qualifications

• 1+ year of experience in recruiting, staffing, HR, or a high-volume administrative role; healthcare or senior living experience preferred.
• Comfortable making a high volume of calls and building quick rapport with candidates.
• Highly organized, with strong follow-through and attention to detail.
• Ability to prioritize and manage multiple open roles in a fast-paced environment.
• Clear, professional written and verbal communication.
• Familiarity with ATS platforms; Apploi experience a plus.
• Reliable and punctual, with the ability to work on-site at our Brooklyn office.

Responsibilities

• Manage a set of open roles across multiple facilities, moving candidates through the hiring process daily.
• Recruit for roles including home health aides, case managers, dietary, housekeeping, maintenance, front desk, and supervisory positions.
• Review applications in the ATS and reach out to qualified candidates by phone, text, and email.
• Conduct initial phone screens to assess experience, credentials, availability, and fit.
• Schedule interviews with facility admins and hiring managers, and confirm attendance with candidates.
• Follow up with candidates and hiring managers after interviews to keep decisions on track.
• Re-engage past applicants and maintain a pipeline of strong candidates for future openings.
• Support provider recruiting by screening physician and nurse practitioner candidates as needed.
• Keep candidate records and statuses accurate in the ATS.
• Coordinate with HR on onboarding paperwork and start dates.
• Assist with job fairs and hiring events.
• Track recruiting activity and provide regular updates to the Director of Talent Acquisition.

Skills

High-volume recruiting

Candidate outreach

Interview scheduling

Organizational skills

Professional communication

ATS familiarity

Apploi experience

Tools

Apploi

Job description

Talent Acquisition Coordinator

Location: Brooklyn, NY

Reports To: Director of Talent Acquisition or their designee

Company Overview:

We are a growing network of healthcare-focused organizations, including an assisted living management company, an in-house medical group serving senior communities, and a specialized pain management group. Our mission is to deliver compassionate, quality care across the continuum of senior healthcare services.

Position Overview:

We are seeking an organized, people-focused Talent Acquisition Coordinator to support high-volume recruiting across our facilities and healthcare organizations. This individual will manage candidate outreach, screening, and interview coordination for a wide range of roles, helping keep our communities fully staffed and our hiring process moving smoothly.

Key Responsibilities:

• Manage a set of open roles across multiple facilities, working each one daily to move candidates through the hiring process.

• Recruit for a range of positions, including home health aides, case managers, dietary, housekeeping, maintenance, front desk, and supervisory roles.

• Review incoming applications in our Applicant Tracking System (ATS) and reach out to qualified candidates by phone, text, and email.

• Conduct initial phone screens to assess experience, credentials, availability, and fit.

• Schedule interviews with facility administrators and hiring managers, and confirm attendance with candidates.

• Follow up with candidates and hiring managers after interviews to keep decisions on track.

• Re-engage past applicants and maintain a pipeline of strong candidates for future openings.

• Support provider recruiting by screening physician and nurse practitioner candidates as needed.

• Keep candidate records and statuses accurate and up to date in the ATS.

• Coordinate with HR on onboarding paperwork and start dates.

• Assist with job fairs and hiring events.

• Track recruiting activity and provide regular updates to the Director of Talent Acquisition.

Qualifications:

• 1+ year of experience in recruiting, staffing, HR, or a high-volume administrative role; healthcare or senior living experience preferred.

• Comfortable making a high volume of calls and building quick rapport with candidates.

• Highly organized, with strong follow-through and attention to detail.

• Ability to prioritize and manage multiple open roles in a fast-paced environment.

• Clear, professional written and verbal communication.

• Familiarity with ATS platforms; Apploi experience a plus.

• Reliable and punctual, with the ability to work on-site at our Brooklyn office.

What We Offer:

• Health insurance

• Paid time off and paid holidays

• Retirement investment opportunity

• Opportunity for growth within Talent Acquisition

• A supportive, collaborative team environment

Apply Today:

If you are organized, people-focused, and want to help build strong care teams, we'd like to hear from you.