Talent Acquisition Operations Coordinator

Jobtailor; Greenwood Village (CO); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking a Talent Acquisition Coordinator to support interview scheduling and logistics at our Colorado HQ. You will greet candidates onsite, coordinate day-of events, and assist with executive interviews while delivering a high-touch candidate experience.

You will manage recruiting events, keep the ATS updated, and collaborate with recruiters, HR partners, and hiring managers to ensure smooth processes in a fast-paced environment.

Qualifications

• Experience in talent acquisition, recruiting coordination, or HR operations.
• Experience scheduling interviews across multiple stakeholders and time zones.
• Knowledge of HR processes and onboarding systems is preferred.

Responsibilities

• Coordinate and schedule interviews across multiple teams
• Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling
• Coordinate executive-level interviews and provide a high-touch candidate experience for priority roles
• Support recruiting events by coordinating logistics, preparing materials, and managing shipment of event supplies
• Monitor and manage the recruiting inbox, responding to inquiries promptly and professionally
• Support employee referral tracking and route candidates appropriately
• Manage internal candidate transfer processes across disciplines in partnership with recruiters
• Update and track recruiting activity in the ATS (iCIMS)
• Support candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles
• Collaborate with recruiters, TA leadership, hiring managers, and HR partners
• Perform other duties as assigned

Skills

Talent Acquisition Experience

Interview Scheduling

Applicant Tracking Systems (iCIMS)

Organizational Skills

Verbal and Written Communication

Education

Bachelor's degree

Tools

ICIMS Talent Cloud

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

• Coordinate and schedule interviews across multiple teams
• Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling
• Coordinate executive-level interviews and provide a high-touch candidate experience for priority roles
• Support recruiting events by coordinating logistics, preparing materials, and managing shipment of event supplies
• Monitor and manage the recruiting inbox, responding to inquiries promptly and professionally
• Support employee referral tracking and route candidates appropriately
• Manage internal candidate transfer processes across disciplines in partnership with recruiters
• Update and track recruiting activity in the ATS (iCIMS)
• Support candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles
• Collaborate with recruiters, TA leadership, hiring managers, and HR partners
• Perform other duties as assigned

Requirements

• Regular scheduled attendance
• Ability to travel 10% of the time
• Bachelor's degree (BS/BA) from four-year college or university and 1 to 3 years' related experience and/or training; or equivalent combination of education and experience
• 1-3 years of experience in Talent Acquisition, Human Resources, recruiting coordination, or administrative support
• Knowledge of HR processes and recruiting/onboarding systems preferred
• Experience scheduling interviews across multiple stakeholders and time zones preferred
• Familiarity with applicant tracking systems such as iCIMS Talent Cloud or similar platforms
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• Experience supporting recruiting events, onboarding, or HR operations is a plus
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• High level of professionalism and customer-service mindset
• Strong interpersonal skills with the ability to build relationships across teams
• Ability to manage competing priorities while maintaining accuracy and responsiveness
• Intermediate proficiency with Microsoft Suite, including Word, Excel, PowerPoint and Outlook
• No certificates, licenses, or registrations required

Core Competencies

Demonstrates expertise in coordinating interviews and managing recruiting logistics while providing a high-touch candidate experience. Proficient in utilizing applicant tracking systems and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

• Talent Acquisition Experience
• Interview Scheduling
• Applicant Tracking Systems (iCIMS)
• Organizational Skills
• Verbal and Written Communication

ATS Optimization Keywords

Hard Skills

• Interview Coordination
• Recruiting Logistics Management
• Candidate Experience Enhancement
• Event Support
• Data Tracking in ATS

Soft Skills

• Attention to Detail
• Customer-Service Mindset
• Interpersonal Skills
• Time Management
• Professionalism

Industry Keywords

• Human Resources
• Recruiting Coordination
• Onboarding
• Employee Referral Tracking
• Confidentiality

Tools & Technologies

• ICIMS Talent Cloud
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook