Talent Acquisition Coordinator

Gswell; McLean (VA); Hybrid; USD 61,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

FSA 4%

401K Match

Paid Time Off

Tuition reimbursement & certifications

Flexible work schedule

On-site gym & childcare

Job summary

Groundswell is a premier technology integrator and solution provider, seeking a Recruiting Analyst to support the Talent Acquisition team in interview coordination, candidate verification, and system audits from its McLean, VA office. The hybrid role includes greeting candidates, preparing spaces, and ensuring a welcoming experience for in-person interviews.

The role requires 1–3 years in recruiting coordination, familiarity with Workday, and strong communication and organizational skills.

Qualifications

• Bachelor's degree in Human Resources, Business, or a related field preferred; equivalent relevant experience may be considered.
• 1-3 years of experience in recruiting coordination, talent acquisition operations, HR, administrative support, or a related field.
• Experience using applicant tracking systems; Workday experience is preferred.
• Experience working in a recruiting environment subject to OFCCP and federal contracting requirements, including accurate candidate dispositions, recruiting records, and timely documentation, with an understanding of background investigations and security eligibility considerations.
• Experience coordinating interviews, scheduling logistics, or other administrative processes.
• Experience working in a fast-paced, high-volume environment while maintaining accuracy, responsiveness, and deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Strong execution and follow-through, with the ability to complete tasks accurately and on time.
• Ability to manage multiple priorities and work independently.
• Eagerness to learn and develop knowledge of Human Resources and Talent Acquisition practices.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Must be local to the DC Metro area and able to be onsite in our McLean, VA office 2-3 days/ week.

Responsibilities

• Coordinate interviews, including scheduling, calendar management, confirmations, rescheduling, and follow-up with candidates, interviewers, recruiters, and hiring managers.
• Support in-person interviews at the McLean office by greeting candidates, directing them to interview locations, preparing interview spaces, and assisting with onsite logistics.
• Review candidates submitted by staffing agencies and check Workday, recruiting systems, and internal trackers to verify whether Groundswell has previously engaged with the candidate in accordance with applicable contractual and internal recruiting guidelines.
• Support recruiting system audits and data integrity by completing required updates, candidate dispositions, and follow-up actions accurately, on time, and in accordance with OFCCP requirements and established service-level agreements (SLAs).
• Assist with timely dispositioning of employee referrals and maintaining accurate referral records.
• Provide sourcing support through a variety of recruiting tools including ATS, job boards, online research, social media, networking platforms, and professional networks.
• Follow up on interview feedback and help keep candidates moving through the recruiting process.
• Update and maintain Talent Acquisition process documents, job aids, templates, and other recruiting resources on Microsoft Teams and SharePoint.
• Support candidate tracking, requisition updates, recruiting reports, and other Talent Acquisition projects as needed.
• Maintain confidentiality and follow established recruiting, documentation, approval, and data privacy processes.

Skills

Interview coordination

Recruiting coordination

Communication

Attention to detail

Time management

Education

Bachelor's degree in Human Resources, Business, or related field

Tools

Workday

Microsoft Office

ATS

Microsoft Teams

Job description

Groundswell is a premier technology integrator and solution provider, seeking a Recruiting Analyst to support the Talent Acquisition team in interview coordination, candidate verification, and system audits from its McLean, VA office. The hybrid role includes greeting candidates, preparing spaces, and ensuring a welcoming experience for in-person interviews.

The role requires 1–3 years in recruiting coordination, familiarity with Workday, and strong communication and organizational skills.