Strategic Recruiting Coordinator

Confidential; Warrendale (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Confidential is seeking a Recruiting Coordinator to support the organization’s recruiting and hiring activities by coordinating interviews, maintaining candidate records, communicating with candidates and hiring teams, and assisting with pre-employment processes.

This mid-level role requires prior recruiting coordination experience, strong organizational skills, and the ability to independently manage multiple open positions and competing priorities.

Qualifications

• Associate degree in HR/Business required; bachelor’s preferred.
• 1–5 years of recruiting coordination or HR/administrative experience.
• Experience coordinating interviews and supporting multiple recruiters or hiring managers.

Responsibilities

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, and hiring managers.
• Manage complex interview schedules, including panel interviews and candidate travel arrangements.
• Serve as a primary point of contact for candidates throughout the interview and pre-employment process.
• Maintain accurate candidate and requisition information within the applicant tracking system.
• Assist recruiters with job postings, candidate screening, and interview preparation.
• Prepare and distribute interview schedules, candidate materials, offer documents, and hiring communications.
• Coordinate background checks, employment verifications, drug screenings, and other pre-employment requirements.
• Monitor candidates’ progress and follow up on outstanding actions or documentation.
• Support new-hire onboarding by coordinating start dates and orientation details.
• Generate recruiting reports and track metrics like open positions and time-to-fill.
• Maintain confidentiality of candidate, employee, and organizational information.
• Identify opportunities to improve recruiting processes and scheduling efficiency.
• Provide guidance to junior coordinators when needed.
• Ensure recruiting activities comply with policies and employment laws.

Skills

Interview scheduling

Calendar management

Organizational skills

Communications

Microsoft Office

ATS platforms

Multi-position coordination

Education

Associate degree in HR/Business

Bachelor’s degree preferred

Tools

Microsoft Office Suite

ATS platforms

Job description

Confidential is seeking a Recruiting Coordinator to support the organization’s recruiting and hiring activities by coordinating interviews, maintaining candidate records, communicating with candidates and hiring teams, and assisting with pre-employment processes.

This mid-level role requires prior recruiting coordination experience, strong organizational skills, and the ability to independently manage multiple open positions and competing priorities.