Talent Acquisition Coordinator - Hiring Ops Specialist

RealREPP; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

RealREPP is seeking a dynamic Talent Acquisition Coordinator to support recruitment operations, schedule interviews, manage the ATS, and audit data. The role collaborates with Talent Acquisition Specialists to ensure a smooth hiring process and positive candidate experience.

The successful candidate will have an associate degree or equivalent, solid Outlook scheduling experience in high-volume environments, and strong organizational and communication skills.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Six months to one year related experience and/or training.
• Experience scheduling in Microsoft Outlook at volume with a large attendee panel.
• Ability to read and write simple correspondence; present information effectively.

Responsibilities

• Schedule and coordinate interviews (phone/virtual/onsite) across multiple time zones.
• Communicate with hiring managers, interviewers, and candidates to facilitate the process.
• Manage logistics for TA programs (employee referral, compliance, reference checks).
• Oversee ATS administration, data accuracy and system integrity.
• Conduct audits of candidate records for compliance and data quality.
• Generate reports and analyze recruitment metrics for improvements.
• Collaborate with recruiters to understand hiring needs and provide updates.

Skills

Outlook scheduling at volume

Word Processing / Internet / Spreads?e

Effective presentation in small groups

Strong organizational skills

Clear written communication

Education

Associate's degree or equivalent

6 months to 1 year related experience

Tools

Microsoft Outlook

ATS (Applicant Tracking System)

Job description

Position Summary

We are seeking a dynamic and detail-oriented Talent Acquisition Coordinator to join our talent acquisition team. The ideal candidate will play a crucial role in coordinating recruiting efforts, scheduling phone/virtual/onsite interviews, managing the Applicant Tracking System (ATS), and conducting audits. This individual will collaborate closely with other Talent Acquisition Specialists and the Talent Acquisition team to ensure a seamless and efficient recruitment process.

Position Summary

We are seeking a dynamic and detail-oriented Talent Acquisition Coordinator to join our talent acquisition team. The ideal candidate will play a crucial role in coordinating recruiting efforts, scheduling phone/virtual/onsite interviews, managing the Applicant Tracking System (ATS), and conducting audits. This individual will collaborate closely with other Talent Acquisition Specialists and the Talent Acquisition team to ensure a seamless and efficient recruitment process.

What You’ll Do

Recruitment Coordination:

• Schedule and coordinate interviews (phone/virtual/onsite) in multiple time zones, ensuring a positive candidate experience.
• Communicate effectively with hiring managers, interviewers, and candidates to facilitate the recruitment process.
• Manage logistics for various TA programs such as the Employee Referral Program, compliance programs, candidate reference checks, etc.
  
  
  

ATS Administration And Audit

• Oversee the administration of the Applicant Tracking System (ATS), ensuring data accuracy and system integrity.
• Conduct regular audits of candidate records to maintain compliance and data quality standards.
• Generate reports and analyze recruitment metrics to identify areas for improvement.
  
  
  

Collaboration With Talent Acquisition Team

• Work closely with recruiters to understand specific hiring needs and priorities.
• Provide timely and relevant updates on candidate progress and share insights from initial assessments.
• Assist local recruiters in managing candidate relationships and feedback.
  
  
  

What You’ll Need To Be Successful

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Depp experience scheduling in Microsoft Outlook at volume with a large panel of attendees
• Working knowledge of Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to detail
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*