Talent Acquisition Administrative Coordinator

Allied Resources Technical Consultants; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Allied Resources Technical Consultants is seeking an Administrative Coordinator to support interview scheduling, candidate communications, onboarding preparation, and pre-employment processes in Louisville, KY. You will coordinate interviews, communicate updates, and keep hiring teams aligned throughout the candidate journey.

This role requires at least 1 year of related experience, strong Microsoft Office skills, excellent communication, and a detail-oriented, discreet approach to handling

Qualifications

• At least 1 year of experience in recruiting coordination, HR, or related field.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Strong organizational skills and the ability to manage competing priorities.
• Excellent written and verbal communication.
• Customer-focused mindset with ability to build relationships with candidates and stakeholders.
• Ability to handle sensitive information with professionalism and discretion.
• Adaptable, hardworking, and collaborative.

Responsibilities

• Coordinate and schedule candidate interviews with hiring managers and interview panels.
• Communicate with candidates and internal teams regarding interview details, hiring updates, and start dates.
• Assist with new hire preparation and onboarding coordination.
• Maintain recruiting reports, track open positions, and monitor hiring progress.
• Coordinate pre-employment requirements, including assessments, background checks, and drug screenings.
• Partner with HR, recruiters, and business leaders to support day-to-day talent acquisition needs.
• Provide administrative support for additional recruiting initiatives as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Discretion

Team collaboration

Customer-focused mindset

Tools

Microsoft Office

Job description

Allied Resources Technical Consultants is seeking an Administrative Coordinator to support interview scheduling, candidate communications, onboarding preparation, and pre-employment processes in Louisville, KY. You will coordinate interviews, communicate updates, and keep hiring teams aligned throughout the candidate journey.

This role requires at least 1 year of related experience, strong Microsoft Office skills, excellent communication, and a detail-oriented, discreet approach to handling