TA Operations & Scheduling Specialist

BDA; Atlanta (GA); Hybrid; USD 38,000 - 51,000; Full time

Job summary

BDA is seeking a Talent Acquisition support specialist for a hybrid contract role in the United States. You will coordinate recruiting operations, interview logistics, sourcing support, and ATS administration, partnering with Talent Partners to ensure efficient hiring processes.

You will build interview plans, maintain scorecards, and manage scheduling across multiple stakeholders. The role emphasizes accuracy in ATS data, proactive problem solving, and strong communication in a fast-paced

Qualifications

• Highly organized with strong attention to detail and data accuracy.
• Proactive, resourceful problem-solving with ability to operate effectively in grey areas, and take ownership.
• Ability to determine next steps and take ownership without continual direction.
• Comfort interacting with hiring managers, senior leaders, candidates, and cross-functional partners.
• Ability to manage complex calendars and remove scheduling barriers.
• Strong written and verbal communication skills.
• Ability to quickly learn new systems, processes, sourcing techniques, and changing responsibilities.
• Strong follow-through and sense of urgency.
• Candidate-focused, customer-service-oriented mindset.
• Ability to handle confidential candidate and employee information appropriately.
• Comfort in a fast-paced environment with shifting priorities.
• Willingness to step in to keep recruiting moving.
• Minimum 1 year experience in Talent Acquisition or related role (preferred).
• Experience coordinating complex calendars/interviews across multiple participants.
• Experience working within an ATS or similar technology (ideally Greenhouse).
• Experience with LinkedIn Recruiter (preferred).

Responsibilities

• Support Talent Partners across the full recruiting lifecycle by owning administrative tasks, coordination, and sourcing.
• Build and maintain interview plans, stages, scorecards, interviewer assignments, and workflows in Greenhouse.
• Ensure accurate ATS data throughout the recruiting process.
• Coordinate candidate interviews with hiring managers, interview teams, senior leaders, and executives.
• Resolve scheduling conflicts and maintain calendar availability to keep interviews moving.
• Own scheduling challenges through resolution to reduce escalation.
• Apply sourcing strategies and talent profiles to identify qualified candidates.
• Assist with candidate outreach and follow-up as needed.
• Maintain recruiting reports, trackers, pipelines, and other data as requested.
• Adapt quickly to changing hiring priorities and provide extra capacity as needed.
• Identify opportunities to improve processes and reduce manual work.
• Deliver high service levels to candidates and internal partners throughout hiring.
• Perform additional duties as assigned.

Skills

Highly organized

Proactive

Calendar management

Communication

Learning systems

Follow-through

Customer service mindset

Confidentiality

Fast-paced

Hiring coordination

ATS experience

Greenhouse

LinkedIn Recruiter

Tools

Greenhouse

ATS

HR system

CRM

LinkedIn Recruiter

Job description

BDA is seeking a Talent Acquisition support specialist for a hybrid contract role in the United States. You will coordinate recruiting operations, interview logistics, sourcing support, and ATS administration, partnering with Talent Partners to ensure efficient hiring processes.

You will build interview plans, maintain scorecards, and manage scheduling across multiple stakeholders. The role emphasizes accuracy in ATS data, proactive problem solving, and strong communication in a fast-paced