Synagogue Office Assistant

Congregation Beth El; New London (CT); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Paid time off

Job summary

Congregation Beth El in New London, CT is seeking a part-time Office Assistant to support the synagogue and congregants. The role involves reception duties, clerical support, calendar updates, and collaboration with the Office Manager, Rabbi, and Board Presidents.

The ideal candidate will have at least 3 years of clerical experience, be proficient in MS Office, and demonstrate strong organizational and communication skills.

Qualifications

• Minimum 3 years of demonstrated experience in increasingly responsible clerical capacity.
• Proficient in Word, Excel, Outlook.
• Knowledge of Acrobat, Adobe Express, Microsoft Publisher a plus.
• Familiarity with Jewish practices and calendar events is not required but would be a plus.

Responsibilities

• Prepare weekly announcements, monthly Bulletin, and Board meeting materials.
• Update synagogue records and membership data base.
• Greet visitors in person and on the telephone.
• Provide administrative support for Rabbi, staff, and Board of Directors.
• Update the synagogue calendar and website with current information.
• Assist with financial operations: process bills, deposits, and bookkeeping spreadsheets.
• Assist with special projects as assigned.

Skills

MS Office

Communication

Organization

Multi-tasking

Teamwork

Tools

Adobe Acrobat

Adobe Express

Microsoft Publisher

Job description

Benefits:

Paid time off

PART TIME OFFICE ASSISTANT - 21 HOURS PER WEEK - FIXED WEEKLY HOURS AND DAYS

Under the supervision of the Synagogue Office Manager, the Office Assistant supports the synagogue and congregants, works closely with the office manager, as well as the Board President, Rabbi, and chairpersons of various committees.

Overall daily support of the Synagogue office including, but not limited to:

Preparation of weekly announcements, monthly Bulletin, monthly Board meetings.

Updating of the synagogue records as necessary

Serving as in-person and telephone receptionist

Providing administrative support for Rabbi, staff, and Board of Directors

Updating the synagogue calendar

Updating membership data base and files

Receipt and distribution of mail

Ordering office supplies as needed

Works with Office Manager to prepare all High Holiday materials

Weekly and monthly updates to the Synagogue website.

Other special projects and duties as assigned.

Assistance with Financial Operations in the following ways:

Receiving and distributing bills for verification

Allocating payments from checks received and online payments

Preparing weekly bank deposit and spreadsheets, transfers of online payments to the appropriate bank accounts

Updating and maintenance of the yearly dues spreadsheet throughout the year to support the Treasurer.

Maintaining records of donations, notification and thank you notes

Serving as in-person and telephone receptionist:

The Synagogue office personnel are often the first person who members and guests encounter. The office assistant is expected to greet people warmly, provide assistance, answer questions, and direct them as needed. They are responsible for passing along messages to the appropriate individuals when needed.

The ideal candidate should possess the following abilities:

Ability to work independently, while following the direction of the office manager. Deal effectively and tactfully with a wide variety of individuals – in person, over the phone and in writing.

Warm, enthusiastic and welcoming to members and guests.

Ability to work well with others – including members of the staff, congregation, guests and volunteers.

Demonstrate a high level of proficiency in MS Office Suite of Products

(Word, Excel, Outlook). A willingness to learn new programs and to self-teach if necessary.

Excellent organizational skills, accuracy and attention to details. Must be able to manage processes and multi-task.

Versatility, flexibility and a willingness to adapt to changing priorities.

Excellent written communication and presentation skills.

Commitment to excellence and high standards.

Required Education and Experience

Minimum 3 years of demonstrated experience in increasingly responsible clerical capacity.

Must be proficient in Microsoft Office programs: Word, Excel, Outlook

Knowledge of Acrobat, Adobe Express, Microsoft Publisher a plus

Familiarity with Jewish practices and calendar event (holidays, sabbath, etc.) is not required but would be a plus