Events and Office Assistant

Congregation Shaarei Shamayim Inc; Madison (WI); On-site; USD 14,000 - 19,000; Part time

Job summary

Congregation Shaarei Shamayim Inc in Madison, Wisconsin, seeks an Events and Office Assistant to staff events (holiday celebrations, bnei mitzvah, Shabbat potlucks) and provide basic office support. 8-10 hours per week; most events occur evenings/weekends.

Ideal candidate is highly organized, works with Rabbi, staff, and volunteers, can manage AV needs and learn new tech quickly; committed to confidentiality and diversity.

Qualifications

• High school diploma required.
• Experience with audio visual media and Zoom; able to learn new tech quickly.
• Able to troubleshoot AV challenges in real time.
• Experience supporting and coordinating volunteers.
• Willingness to work nights and weekends and some daytime hours.
• Willingness to work on Jewish holidays, including Shabbat.
• Ability to handle confidential information appropriately.
• Strong time-management and task-priority skills.
• Able to work independently and with a team under deadlines.
• Driver's license and reliable transportation.
• Interest in Jewish customs and culture.
• Experience working with diverse groups.

Responsibilities

• Set up and clean up events, including laundering tablecloths.
• Oversee greeters and volunteers and assist during events.
• Handle basic audio visual needs for events.
• Ensure supplies are available for events.
• Run errands to support event and office tasks.
• Provide office support to Rabbi and staff.

Skills

AV setup

Zoom

Volunteer management

Time management

Independent & collaborative work

Evening/weekend availability

Driver's license

Onsite work

Education

High school diploma

Tools

AV equipment

Zoom

Job description

Events and Office Assistant

Congregation Shaarei Shamayim, a progressive Jewish synagogue in Madison, Wisconsin, seeks an Events and Office Assistant to join our growing congregation. The position is 8-10 hours per week.

We are seeking a highly organized, friendly individual to work with our Rabbi, staff, and volunteers to staff events (holiday celebrations, bnei mitzvah, and Shabbat potlucks)and provide basic office support.Mostevents are held on evenings and weekends; there are usually one or two a month, though at peak times therewill be more. Applicants need not be Jewish, but some knowledge of and experience with the Jewish community is important.

PRIMARY RESPONSIBILITIES

• Set up and clean up events, including laundering tablecloths
• Oversee greeters and volunteers andhelp with other tasks as needed during events
• Handle all aspects of basic audio visual needs for events
• Ensure we have supplies for events
• Run errands as needed to support event and office functions
• Provide office support to Rabbi and staff

AN IDEAL CANDIDATE WILL HAVE:

• High school diploma
• Demonstrable experience with audio visual media and Zoom and be able to learn new technologies quickly as needed
• The ability to troubleshoot audio visual challenges in real time and address them
• Experience providing support, direction, and appreciation for volunteers
• Ability and willingness to work nights and weekends as well as some day time hours
• Willingness to work on Jewish holidays, including Shabbat
• Understand the importance of handling confidential information appropriately
• Time-management skills, with the ability to prioritize tasks
• Ability to work independently and collaboratively, with deadlines and while managing multiple tasks
• Driver's License and reliable transportation
• Experience with or interest in learning about Jewish customs, culture, and practices
• Experience working effectively with people of diverse races and ethnicities, age, socio-economic backgrounds, abilities/disabilities and chronic illness, and gender and sexual identity
• Live in the Madison area with the ability to easily commute to the office as this is an onsite position

ADDITIONAL INFORMATION

This position reports to the Rabbi and works closely with other staff. This is an onsite position. Applicants need not be Jewish.

Congregation Shaarei Shamayim is an equal opportunity employer. A vital part of this commitment includes welcoming, respecting and encouraging diversity among our staff, including fostering an environment in which all staff have the greatest opportunities to thrive. We encourage all candidates to apply for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status

Ritual Space and Congreational Office: