Part-Time Executive Assistant to the Rabbis

Jewish Federation of Northern New Jersey; New Jersey; On-site; USD 20,000 - 30,000; Part time

Job summary

Congregation Ahavath Torah in Bergen County, New Jersey, seeks a Part-Time Executive Assistant to the Rabbis. This 25-hour-per-week role provides direct administrative support to the Rabbi, managing his calendar, communications, and ongoing projects to ensure smooth office operations.

The ideal candidate is highly organized, discreet, and professional, with strong written and verbal communication, proficiency in Microsoft Office and Google Workspace, and a customer-service mindset to engage with

Qualifications

• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor with excellent interpersonal skills and discretion.

Responsibilities

• Manage the Rabbi’s calendar and schedule appointments, meetings, and commitments.
• Serve as first point of contact for calls and messages to the Rabbi.
• Help handle high volume emails and WhatsApp communications.
• Coordinate meeting logistics and prepare materials as needed.
• Provide administrative support for ongoing projects and initiatives.
• Prioritize daily tasks and ensure timely follow-up.
• Maintain organized files, records, and correspondence.
• Communicate professionally with synagogue members, vendors, and staff.

Skills

Organizational skills

Time management

Communication

Discretion

Microsoft Office

Tools

Google Workspace

WhatsApp

Job description

Part-Time Executive Assistant to the Rabbis

Congregation Ahavath Torah, a large, vibrant, and growing Modern Orthodox synagogue in Bergen County, New Jersey, is seeking a highly organized, proactive, and professional Executive Assistant to the Rabbis.

This part-time position is approximately 25 hours per week (5 hours per day, Monday through Friday), with a preference for morning hours. The Executive Assistant will provide direct administrative support to the Rabbi, helping manage his daily schedule, communications, and ongoing projects while ensuring the smooth operation of his office.

This is an excellent opportunity for someone who is organized, personable, discreet, and enjoys working in a meaningful, community-focused environment.

Primary Responsibilities

• Manage the Rabbi’s calendar, including scheduling appointments, meetings, and synagogue commitments.
• Serve as the first point of contact for phone calls and messages directed to the Rabbi.
• Assist in managing a high volume of emails, text messages, and WhatsApp communications.
• Coordinate meeting logistics, including scheduling, follow-up, and preparation of materials as needed.
• Assist with administrative support for ongoing projects, programs, and special initiatives.
• Help prioritize daily tasks and ensure timely follow-up on outstanding items.
• Maintain organized files, records, and correspondence.
• Communicate professionally with synagogue members, community leaders, vendors, and staff.
• Handle confidential and sensitive information with the utmost discretion.
• Provide general administrative support to help maximize the Rabbi’s efficiency and effectiveness.

Qualifications

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple responsibilities and adapt in a fast-paced environment.
• Professional demeanor with excellent interpersonal and customer service skills.
• High level of discretion and ability to maintain confidentiality.
• Proficiency with Microsoft Office, Google Workspace, email, calendars, and messaging platforms, including WhatsApp.
• Previous experience as an executive assistant, administrative assistant, or in a similar support role is preferred.
• Familiarity with Orthodox Jewish customs and synagogue life is a plus.

What We’re Looking For

The ideal candidate is dependable, proactive, detail-oriented, and enjoys helping others stay organized. They anticipate needs, communicate effectively, and take pride in keeping day-to-day operations running smoothly while supporting the Rabbi in serving the synagogue community.

Compensation:

Salary commensurate with experience.