Survey Project Ops Manager | Flexible Schedule, Growth

Internetwork Expert; Pleasanton (CA); On-site; USD 49,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

401k

Paid time off

9 paid holidays

Flexible schedules

Education reimbursement

Professional association dues

Job summary

BKF is seeking a Project Operations Manager to lead the administrative and operational functions of its Survey project delivery team. You’ll coordinate budgets, staffing, contracts, and compliance to enable technical staff to focus on client work across California and beyond.

You will drive schedule adherence, financial performance, and process improvements while mentoring project administrators and coordinating with PMs, survey crews, and engineers.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, Engineering Management, or related field; or equivalent experience.
• 8+ years of experience in project operations, administration, or business operations within engineering, surveying, construction, or professional services.
• Strong understanding of project financials, billing practices, and contract administration.
• Experience supporting multidisciplinary project teams.
• Proficiency with project management and accounting systems; Deltek, Ajera, Vision, or similar platforms preferred.
• Advanced organizational, communication, reporting, and problem-solving skills, including strong Excel proficiency.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in an engineering or land surveying firm preferred.
• Familiarity with public agency contracts and IDIQ/on-call programs preferred.
• Proven ability to drive process improvements and apply operational excellence, financial acumen, attention to detail, leadership, clear communication, and a client-service mindset.

Responsibilities

• Oversee day-to-day administrative operations for assigned project teams, ensuring consistent execution of company standards and procedures.
• Manage project setup, documentation, filing systems, and closeout processes.
• Coordinate internal workflows among project managers, survey crews, engineers, accounting, and administrative staff.
• Partner with Project Managers to monitor project budgets, forecasts, and performance metrics.
• Oversee billing processes (green book review).
• Track contract values, amendments, and change orders.
• Monitor accounts receivable, support collections efforts, and help maintain healthy cash flow.
• Prepare regular financial reports and dashboards for leadership.
• Administer contracts, subconsultant agreements, and purchase orders.
• Ensure compliance with contractual requirements, insurance provisions, and client-specific procedures.
• Support proposal transitions from pursuit to execution, ensuring clean handoffs and complete documentation.
• Assist with staffing coordination across projects to balance workloads and maximize utilization.
• Support onboarding of new team members to projects and systems.
• Facilitate communication between disciplines and departments to resolve operational bottlenecks.
• Identify opportunities to streamline project delivery processes and improve operational efficiency.
• Ensure adherence to internal quality management systems and best practices.
• Develop standardized tools, templates, and workflows to support consistent project execution.
• Provide operational guidance and mentoring to project administrators and coordinators.
• Act as a trusted partner to Project Managers and technical leads.
• Foster a collaborative, accountable, and service-oriented team culture.

Skills

Project operations experience

Financial acumen

Multi-disciplinary teamwork

Excel proficiency

Prioritization under pressure

Education

Bachelor’s degree in Business Administration, Construction Management, Engineering Management

Tools

Deltek

Ajera

Vision

Job description

BKF is seeking a Project Operations Manager to lead the administrative and operational functions of its Survey project delivery team. You’ll coordinate budgets, staffing, contracts, and compliance to enable technical staff to focus on client work across California and beyond.

You will drive schedule adherence, financial performance, and process improvements while mentoring project administrators and coordinating with PMs, survey crews, and engineers.