Survey Project Ops Lead | Flexible Schedule & Benefits

BKF; Pleasanton (CA); On-site; USD 49,000 - 68,000; Full time

Benefits offered by this job

Competitive salary, profit sharing, 4-

401k

Generous PTO

9 Holidays

Flexible schedules

Education reimbursement

Paid professional dues

Job summary

BKF is seeking a Project Operations Manager to lead the administrative and operational functions of the Survey project delivery team in California, enabling technical staff to deliver high-quality client work. You will oversee budgets, billing, documents, and workflows, coordinating with PMs, engineers, and accounting.

The role requires 8+ years in project operations within engineering or surveying environments, a strong financial acumen, and proficiency with Deltek/Ajera/Vision.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, Engineering Management, or a related field.
• Eight+ years of experience in project operations, project administration, or business operations within engineering, surveying, construction, or professional services.
• Strong understanding of project financials, billing practices, and contract administration.
• Experience supporting multidisciplinary project teams.
• Proficiency with project management and accounting systems (Deltek, Ajera, Vision) or similar platforms.
• Advanced organizational, communication, reporting, and problem-solving skills, including strong Excel proficiency.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in an engineering or land surveying firm is preferred.
• Familiarity with public agency contracts and IDIQ/on-call programs is preferred.
• Proven ability to drive process improvements and apply operational excellence, financial acumen, attention to detail, leadership, clear communication, and a client-service mindset.

Responsibilities

• Oversee day-to-day administrative operations for assigned project teams, ensuring consistent execution of company standards and procedures.
• Manage project setup, documentation, filing systems, and closeout processes.
• Coordinate internal workflows among project managers, survey crews, engineers, accounting, and administrative staff.
• Partner with Project Managers to monitor project budgets, forecasts, and performance metrics.
• Oversee billing processes (green book review).
• Track contract values, amendments, and change orders.
• Monitor accounts receivable, support collections efforts, and help maintain healthy cash flow.
• Prepare regular financial reports and dashboards for leadership.
• Administer contracts, subconsultant agreements, and purchase orders.
• Ensure compliance with contractual requirements, insurance provisions, and client-specific procedures.
• Support proposal transitions from pursuit to execution, ensuring clean handoffs and complete documentation.
• Assist with staffing coordination across projects to balance workloads and maximize utilization.
• Support onboarding of new team members to projects and systems.
• Facilitate communication between disciplines and departments to resolve operational bottlenecks.
• Identify opportunities to streamline project delivery processes and improve operational efficiency.
• Ensure adherence to internal quality management systems and best practices.
• Develop standardized tools, templates, and workflows to support consistent project execution.
• Provide operational guidance and mentoring to project administrators and coordinators.
• Act as a trusted partner to Project Managers and technical leads.
• Foster a collaborative, accountable, and service-oriented team culture.

Skills

Leadership

Excel proficiency

Communication

Project coordination

Financial acumen

Education

Bachelor’s degree in Business Administration, Construction Management, Engineering Management, or related field

Tools

Deltek

Ajera

Vision

Job description

BKF is seeking a Project Operations Manager to lead the administrative and operational functions of the Survey project delivery team in California, enabling technical staff to deliver high-quality client work. You will oversee budgets, billing, documents, and workflows, coordinating with PMs, engineers, and accounting.

The role requires 8+ years in project operations within engineering or surveying environments, a strong financial acumen, and proficiency with Deltek/Ajera/Vision.