Surgical Services Administrative Assistant (OR Scheduling)

UC Irvine; Orange (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

UCI Health in Orange, CA seeks an Administrative Support Associate for Peri-Operative Services to act as a central communications hub, handling reception, scheduling, and documentation across locations. You will coordinate surgery schedules with clinical staff and vendors, obtain patient and financial clearances, and manage daily staff calendars and reports.

The role requires strong English communication, MS Office proficiency, and the ability to work in a fast-paced, multi-location health

Qualifications

• Minimum two years of administrative office experience.
• Operating room practices, surgical procedures, anatomy and medical terminology.
• Excellent written and verbal communication in English.
• MS Office proficiency (Word, Excel, Outlook).
• Ability to float to all UCI Health locations as needed.
• Ability to manage multiple projects in a fast-paced environment.
• Customer service skills appropriate to the job.
• Ability to set priorities and respond to emergencies under supervision.
• Ability to establish and maintain effective working relationships across the Health System.

Responsibilities

• Provide basic reception, answer phones, typing, filing.
• Facilitate surgery scheduling by coordinating with clinical staff and vendors.
• Obtain patient and financial clearances as needed.
• Maintain daily staff schedules and generate reports.
• Track OR patient records and documentation.
• Float to all UCI Health locations as needed.

Skills

OR knowledge

Customer service

MS Office

Communication

Multi-tasking

Administrative experience

Prioritization

Fast-paced environment

Relationship building

Education

Medical Assistant Certification

BLS Certification

Tools

MS Office (Word, Excel, Outlook)

Job description

UCI Health in Orange, CA seeks an Administrative Support Associate for Peri-Operative Services to act as a central communications hub, handling reception, scheduling, and documentation across locations. You will coordinate surgery schedules with clinical staff and vendors, obtain patient and financial clearances, and manage daily staff calendars and reports.

The role requires strong English communication, MS Office proficiency, and the ability to work in a fast-paced, multi-location health