Surgical Scheduling & Pre-Op Coordinator

SunState Medical Specialists; Wellington (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

SunState Medical Specialists is seeking a Surgical Scheduler to coordinate surgical cases across hospitals and ASCs in Florida. You will ensure accurate communication of surgery details to patients, hospitals, and physicians, and manage all insurance pre-authorizations.

The role requires strong organization and communication skills, proficiency with medical terminology, and experience in surgical scheduling. Bilingual English/Spanish is preferred to serve diverse patients.

Qualifications

• High school degree or GED required; college degree preferred.
• Computer skills required.
• Surgical scheduling experience preferred.
• Strong organization skills.
• Strong communications skills, both oral and written.
• Medical terminology knowledge.
• Interacts with all levels of the clinical organization, insurance carriers, patients and external healthcare facilities.

Responsibilities

• Accurately schedule all urological surgeries with hospitals, doctor offices (for combined cases), anesthesia, assists and any special needs (i.e. laser, equipment, etc.) for surgery.
• Contact insurance carrier and obtain surgical pre-authorization.
• Schedule Pre Op appointments 7-10 days prior to surgery.
• Schedule PAT (pre-admission testing), labs, EKG, etc. 10-14 days prior to pre-op appointment.
• Schedule Post Op appointments as needed.
• Coordinate with primary care physicians/cardiologists/specialists for required clearances.
• Arrange required surgical testing (labs, EKGs) at minimum 3 days prior to surgery date.
• Compile and distribute all paperwork to external facilities for the surgical procedure.
• Reschedule all aspects of surgery when needed due to patient or physician changes.
• Communicate with hospitals/facilities to release block times when not needed.
• Maintain professional conduct and respect in all interactions.
• Other duties as required.
• Bilingual English/Spanish preferred

Skills

Bilingual English/Spanish

Education

High school degree or GED

College degree preferred

Tools

Computer skills

Job description

SunState Medical Specialists is seeking a Surgical Scheduler to coordinate surgical cases across hospitals and ASCs in Florida. You will ensure accurate communication of surgery details to patients, hospitals, and physicians, and manage all insurance pre-authorizations.

The role requires strong organization and communication skills, proficiency with medical terminology, and experience in surgical scheduling. Bilingual English/Spanish is preferred to serve diverse patients.