Surgical Coordinator

SunState Medical Specialists; Wellington (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

SunState Medical Specialists is seeking a Surgical Scheduler to coordinate surgical cases across hospitals and ASCs in Florida. You will ensure accurate communication of surgery details to patients, hospitals, and physicians, and manage all insurance pre-authorizations.

The role requires strong organization and communication skills, proficiency with medical terminology, and experience in surgical scheduling. Bilingual English/Spanish is preferred to serve diverse patients.

Qualifications

• High school degree or GED required; college degree preferred.
• Computer skills required.
• Surgical scheduling experience preferred.
• Strong organization skills.
• Strong communications skills, both oral and written.
• Medical terminology knowledge.
• Interacts with all levels of the clinical organization, insurance carriers, patients and external healthcare facilities.

Responsibilities

• Accurately schedule all urological surgeries with hospitals, doctor offices (for combined cases), anesthesia, assists and any special needs (i.e. laser, equipment, etc.) for surgery.
• Contact insurance carrier and obtain surgical pre-authorization.
• Schedule Pre Op appointments 7-10 days prior to surgery.
• Schedule PAT (pre-admission testing), labs, EKG, etc. 10-14 days prior to pre-op appointment.
• Schedule Post Op appointments as needed.
• Coordinate with primary care physicians/cardiologists/specialists for required clearances.
• Arrange required surgical testing (labs, EKGs) at minimum 3 days prior to surgery date.
• Compile and distribute all paperwork to external facilities for the surgical procedure.
• Reschedule all aspects of surgery when needed due to patient or physician changes.
• Communicate with hospitals/facilities to release block times when not needed.
• Maintain professional conduct and respect in all interactions.
• Other duties as required.
• Bilingual English/Spanish preferred

Skills

Bilingual English/Spanish

Education

High school degree or GED

College degree preferred

Tools

Computer skills

Job description

Why Join Us?

SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community-based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high-quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in-house pharmacy and laboratory capabilities, care management, theranostics, cutting-edge diagnostic imaging, and clinical research. We are dedicated to recruiting top-tier physicians to help increase access to affordable, high-quality care throughout the state.

Job Description

Schedules patients for surgery at participating hospitals and ASC’s. Ensures that surgery details are communicated to the patient, hospital, and physician in an accurate, friendly and professional manner. Responsible for all insurance authorizations regarding surgery.

Qualifications

• High school degree or GED required, college degree preferred
• Computer skills required
• Surgical scheduling experience preferred
• Strong organization skills
• Strong communications skills, both oral and written
• Medical terminology knowledge
• Interacts with all levels of the clinical organization, insurance carriers, patients and external healthcare facilities

Responsibilities

• Accurately schedule all urological surgeries with hospitals, doctor office’s (for combined cases), anesthesia, assists and any special needs (i.e. laser, equipment, etc.) for surgery
• Contact insurance carrier and obtain surgical pre-authorization
• Schedule Pre Op appointments 7-10 days prior to surgery
• Schedule PAT (pre-admission testing), labs, EKG, etc. 10-14 days prior to pre-op appointment
• Schedule Post Op appointments as needed
• Contact and obtain from primary care physicians/cardiologists/specialists any clearances required for patient to have surgery
• Contact and obtain from primary care physicians all required surgical testing (labs, EKG’s, etc.) at minimum of 3 days prior to surgical date
• Obtain, compile and distribute all required paperwork that needs to go to external facilities for culmination in surgical procedure
• Reschedule all aspects of surgery when needed either due to patient or physician changes
• Communicate with hospitals/facilities to release all block times when not needed
• Conduct business in a professional manner at all times, treating patients and coworkers with respect and dignity; avoid use of inappropriate language
• Other job duties as required.
• Bilingual English/Spanish preferred

Physical Requirements

Constantly required to sit for long periods of time.

Required to walk and stand (including for long periods of time)

Constantly required to hear normal sounds with some background noise when answering phones.

Able to process great amounts of information, apply problem solving skills and exercise good judgment. Able to concentrate on details with multiple interruptions. Able to deal with a variety of abstract and concrete variables.