Surgical Scheduling & OR Coordination Specialist

US Oncology Inc.; Fort Worth (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

The US Oncology Network seeks a Surgical Support Coordinator for the Texas Oncology Fort Worth Cancer Center. This role coordinates surgical cases, pre-operative clearances, and related billing approvals in a fast-paced oncology setting.

Responsibilities include ensuring accurate charting, coordinating with providers and facilities, and maintaining HIPAA compliance while delivering high-quality patient care.

Qualifications

• High School diploma or equivalent required.
• 3+ years medical office or hospital experience; Level Sr requires 4 years.
• Experience with PMS and EHR platforms.
• Proficiency with Microsoft Office (Outlook, Word, Teams, Excel) required.
• Knowledge of medical and surgical terminology and insurance benefits and authorization procedures.
• Must complete onboarding courses within 45 days of starting.

Responsibilities

• Oversee and manage continuum of surgical case coordination within department standards.
• Coordinate, schedule, and authorize pre-operative clearance testing and imaging as ordered.
• Coordinate surgical cases between patients, co-surgeons, vendors, first assists, and facilities.
• Ensure reports (pathology, post-operative notes) are captured in the chart.
• Review and confirm surgical details and pre-appointment instructions with patients.
• Audit referrals and authorizations to ensure accuracy and prevent reimbursement delays.
• Evaluate service costs and complete financial clearance before service delivery.
• Manage physician OR blocks with surgical facilities per policy.
• Document/update patient records in designated systems for accuracy.
• Provide support to providers to solve complex administrative issues.
• Maintain HIPAA confidentiality and compliance.
• Other duties as assigned.

Skills

PMS & EHR knowledge

Microsoft Office

Medical terminology

Insurance benefits & authorizations

Onboarding within 45 days

Education

High School diploma or equivalent

4 years medical office or hospital experience

Clinical experience as medical assistant or surgery scheduler

Tools

PMS systems

EHR platforms

Job description

The US Oncology Network seeks a Surgical Support Coordinator for the Texas Oncology Fort Worth Cancer Center. This role coordinates surgical cases, pre-operative clearances, and related billing approvals in a fast-paced oncology setting.

Responsibilities include ensuring accurate charting, coordinating with providers and facilities, and maintaining HIPAA compliance while delivering high-quality patient care.