Surgical Scheduling & Care Coordinator

Newton-Wellesley Hospital; Newton (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Newton-Wellesley Hospital in Newton, MA is seeking Surgical Coordinators/Administrative Assistants to support surgical operations and outpatient practices. You will be the first point of contact for patients and staff, ensuring an excellent patient experience while maintaining efficient clinic operations.

Responsibilities include front desk duties, scheduling, referrals, insurance verification, calendar management, and coordinating meetings.

Qualifications

• 5-7 years of administrative experience, preferably in healthcare.
• 1-2 years supporting senior-level staff preferred.
• Surgical coordination experience highly preferred.

Responsibilities

• Perform front desk, reception, and general administrative duties.
• Coordinate surgical procedures and schedule patient appointments.
• Manage referrals, insurance verification, prior authorizations, and testing coordination.
• Answer and triage phone calls, relay messages, and provide routine information.
• Support providers with calendar management and expense reconciliation.
• Assist with special projects and other administrative duties.

Skills

Administrative experience

Healthcare setting experience

Patient-facing coordination

Education

Associate's degree preferred

Job description

Newton-Wellesley Hospital in Newton, MA is seeking Surgical Coordinators/Administrative Assistants to support surgical operations and outpatient practices. You will be the first point of contact for patients and staff, ensuring an excellent patient experience while maintaining efficient clinic operations.

Responsibilities include front desk duties, scheduling, referrals, insurance verification, calendar management, and coordinating meetings.