Surgery Scheduler Coordinator

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks a dedicated Scheduling Coordinator to manage surgical appointments, OR block time, and related patient data. You will coordinate across departments, ensure accurate registrations, and assist with authorization processes to support smooth surgical operations.

The role requires 1–3 years of scheduling experience in healthcare, familiarity with surgical scheduling systems, and strong communication abilities to handle high-pressure situations professionally.

Qualifications

• 1–3 years of experience in surgery scheduling or complex scheduling in a healthcare setting.
• Experience using computerized surgery scheduling systems.

Responsibilities

• Schedules patient appointments for surgery and coordinates OR block time to maximize efficiency.
• Interviews patients to collect demographic and financial data; enters data for registration and billing.
• Obtains insurance authorizations and liaises with departments to secure coverage.
• Manages department and provider surgical case calendars and routes calls appropriately.

Skills

Communication

Organizational skills

Stress management

Interpersonal skills

Scheduling

Customer service

Critical thinking

Education

High school diploma

Tools

Epic Cadence

EMR systems

Job description

Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

4:00 AM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Coordinates the administrative duties relevant to surgical operations, including surgery scheduling, keeping patient records, entering post-surgical data, and scheduling surgical equipment. It may also include other administrative duties as needed. Coordinates complex appointment scheduling of various pediatric specialties, linking consults and ancillary services required for assigned specialty services within the department.

Experience

• One to three years of experience in surgery scheduling or complex scheduling in a healthcare setting
• Experience using computerized surgery scheduling systems

Preferred Qualifications

• Two years of experience in provider scheduling in a multi-specialty setting
• Experience in Epic Cadence or comparable EMR

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Excellent verbal and written communication skills
• Excellent organizational skills
• Able to handle stressful work situations and conflicts with professionalism
• Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team
• Consistent high-quality performance related to scheduling and call handling (both internal and external customers)
• Excellent customer service skills
• Critical thinking skills

Job Responsibilities

• Schedules patient appointments when needed, including referral from faxes, phones, or other instructions related to surgery, ensuring OR block time is efficiently utilized. Coordinates combined surgical cases with other physician practices across the organization. Schedules surgical cases for specialized diagnosis. Schedules physicians for surgery at outside facilities. Coordinates all aspects of scheduling, including procedure, equipment, and use of other resources. Manages department and provider surgical case calendars.
• Interviews patients and families to obtain complete and accurate demographic and financial information. Ensures that all necessary questionnaires and forms are completed at the time of scheduling, prior to patient surgical procedure. Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation. Completes case order requests - adds CPT codes or requests resources or additional equipment (e.g., laser, implants, etc.).
• Confirms insurance coverage and obtains authorizations for surgical procedures. Acts as lead for surgical cases. Works with teammates who assist with obtaining authorization. Interact with departments across the hospital to ensure insurance authorization is in place. May initiate appeals to insurance payor for denied surgical cases.
• Participates in agent phone system. Logs on and off appropriately to ensure calls are routed properly. Handles all surgery scheduling calls. Assists with nurse/doctor calls. Provides messages to mid-levels for patient follow up.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support