Surgery Scheduler Coordinator

10 Children's Healthcare of Atlanta, Inc.; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking a scheduling coordinator to manage administrative duties for surgical operations, coordinate OR block time, and connect referrals with specialty services. You will also coordinate complex scheduling across departments and assist with patient flow.

The role involves interviewing patients and families to gather demographics and financial information, entering data for registration and billing, and securing insurance authorizations.

Qualifications

• One to three years of experience in surgery scheduling or complex scheduling in healthcare.
• Experience using computerized surgery scheduling systems.
• Epic Cadence or comparable EMR experience.
• High school diploma or equivalent.

Responsibilities

• Schedules patient appointments when needed, including referrals, ensuring OR block time is utilized.
• Coordinates combined surgical cases with other physician practices across the organization.
• Schedules surgical cases for specialized diagnosis.
• Schedules physicians for surgery at outside facilities.
• Coordinates all aspects of scheduling, including procedure, equipment, and resources.
• Manages department and provider surgical case calendars.
• Interviews patients and families to obtain accurate demographic and financial information.
• Ensures that all questionnaires and forms are completed at scheduling time.
• Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation.
• Confirms insurance coverage and obtains authorizations for surgical procedures.
• Acts as lead for surgical cases.
• Interacts with departments across the hospital to ensure insurance authorization is in place.
• May initiate appeals to insurance payor for denied surgical cases.

Skills

Communication skills

Organizational skills

Interpersonal skills

Critical thinking

Scheduling experience

Stress management

Education

High school diploma or equivalent

Tools

Epic Cadence

Job description

Company Culture

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Coordinates the administrative duties relevant to surgical operations, including surgery scheduling, keeping patient records, entering post-surgical data, and scheduling surgical equipment. It may also include other administrative duties as needed. Coordinates complex appointment scheduling of various pediatric specialties, linking consults and ancillary services required for assigned specialty services within the department.

Experience

One to three years of experience in surgery scheduling or complex scheduling in a healthcare setting Experience using computerized surgery scheduling systems

Preferred Qualifications

Two years of experience in provider scheduling in a multi-specialty setting Experience in Epic Cadence or comparable EMR

Education

High school diploma or equivalent

Certification Summary

No professional certifications required

Knowledge, Skills, and Abilities Excellent verbal and written communication skills Excellent organizational skills Able to handle stressful work situations and conflicts with professionalism Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team Consistent high-quality performance related to scheduling and call handling (both internal and external customers) Excellent customer service skills Critical thinking skills

Job Responsibilities

• Schedules patient appointments when needed, including referral from faxes, phones, or other instructions related to surgery, ensuring OR block time is efficiently utilized.
• Coordinates combined surgical cases with other physician practices across the organization.
• Schedules surgical cases for specialized diagnosis.
• Schedules physicians for surgery at outside facilities.
• Coordinates all aspects of scheduling, including procedure, equipment, and use of other resources.
• Manages department and provider surgical case calendars.
• Interviews patients and families to obtain complete and accurate demographic and financial information.
• Ensures that all necessary questionnaires and forms are completed at the time of scheduling, prior to patient surgical procedure.
• Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation.
• Completes case order requests - adds CPT codes or requests resources or additional equipment (e.g., laser, implants, etc.).
• Confirms insurance coverage and obtains authorizations for surgical procedures.
• Acts as lead for surgical cases.
• Works with teammates who assist with obtaining authorization.
• Interact with departments across the hospital to ensure insurance authorization is in place.
• May initiate appeals to insurance payor for denied surgical cases.
• Participates in agent phone system.
• Logs on and off appropriately to ensure calls are routed properly.
• Handles all surgery scheduling calls.
• Assists with nurse/doctor calls.
• Provides messages to mid-levels for patient follow up.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location

Address 1575 Northeast Expy NE

Job Family

Administrative Support Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years.

A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country.

Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.

We offer a comprehensive compensation and benefit package that supports our mission, vision and values.

We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.

Connect to our mission of making kids better today and healthier tomorrow.