Supervisor, Travel and Expense

Tarrant County College; Fort Worth (TX); On-site; USD 71,000 - 87,000; Full time

Job summary

Tarrant County College is seeking a Supervisor, Travel and Expense at the Trinity River Campus. You will lead the OneCard program, ensure compliance with procurement and travel policies, and oversee student group travel initiatives.

The role requires strong knowledge of SAP Concur, vendor management, and financial controls, with experience in supervising and budget oversight. This on-site position operates Monday–Friday with standard business hours.

Qualifications

• Associate degree or 60 college hours and 5 years related work experience
• 1 year supervisory experience required
• Bachelor’s degree preferred and professional procurement certifications appreciated

Responsibilities

• Manages the OneCard process: requests, vendor records, cardholder agreements, and card distribution
• Oversees student group travel; maintains relationships with campus leadership and training tools
• Produces approvals, reports, SOPs, and documentation aligned with travel and expense policies
• Prepares audits/reconciliation documents and provides analytical support for requisitions and risk management
• Keeps travel/expense information on InsideTCC intranet in coordination with Procurement and Risk Management
• Supervises and develops assigned staff and monitors a budget account
• Supports workplace excellence; completes required trainings and contributes to college mission

Skills

Texas procurement regs

Customer service

Written communication

Data analysis

Policy compliance

Team collaboration

Interpersonal skills

Multi-tasking

Education

Associate degree

60 college hours

Bachelor’s degree

CPCP certification

CPPB/CPPO/CPPM certifications

Tools

SAP Concur

Microsoft Office

Job description

Title

Supervisor, Travel and Expense

Department

DT Purchasing

Campus Location

Trinity River Campus

Employee Classification

APT - Administrative

Position Type

FT - Regular

Grant Funded

No

Pay Frequency

Monthly

Compensation Details

Starting Pay - 79,300.00; Commensurate with education and experience

Work Hours

Monday - Friday 8:00am - 5:00pm

Remote Eligible

This position is not eligible for remote work

Job Summary

This role is responsible for the creation, implementation, and administration of the OneCard program while ensuring alignment with Tarrant County College District (TCCD) Procurement and Travel Policies.

Primary Duties and Responsibilities

• Manages the OneCard process, including processing card requests,documenting new vendors, creating cardholder agreements,distributing cards, managing card restrictions, ensuring complianceand authorizations, verifying and approving travel-relatedrequisitions, and closing accounts for terminated employees
• Oversees the student group travel and events program bymaintaining ongoing relationships with campus leadership, creatingstudent group cards, designing training programs and tools, andworking with impacted departments and participating student groupsto ensure requirements are met and notifications are timely
• Generates various approvals, reports, statements, and standardoperating procedures documentation, ensuring all information iscurrent, accurate, and aligned with the travel and expensemanagement program’s best practices; provides documentation toimpacted departments and cardholders, confirming correct formattingand timely delivery
• Compiles documents, reports, and statements for audits andreconciliation while partnering with other departments by providinganalytical support for submitted requisitions, expense reporting,and risk management notifications
• Researches industry best practices, current trends, and softwareupdates, documenting and distributing relevant information whennecessary; maintains travel and expense information posted on theInsideTCC intranet site in coordination with Procurement and RiskManagement
• General Supervision and Management
  • Responsible for personnel management, evaluation, and developmentof assigned administrative and professional-level direct reports
  • Responsible for monitoring a budget account
• Service Excellence
  • Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
  • Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
  • Supports the mission, values, goals, and principles of theCollege
• Supervision
  • Works under the general supervision of the assigned departmentleader
• Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications

• Associate’s degree or 60 college hours and five (5) years workingexperience related to the Essential Performance Requirements; or any equivalent combinationof education and work-related experience
• One (1) years' experience supervising (e.g., managing, evaluatingthe performance of others)

Preferred Qualifications

• Bachelor’s degree
• Current Certified Purchasing Card Professional (CPCP) certification
• Current procurement certification (e.g., Certified ProfessionalPublic Buyer (CPPB), Certified Public Procurement Officer (CPPO),or Certified Professional Purchasing Manager (CPPM)
• At least one (1) year’s working experience administering traveland expense processes

Knowledge, Skills and Abilities

• Knowledge of Texas state fund expenditure regulations (e.g.,Texas Education Code 44.031)
• Knowledge of SAP Concur travel and expense managementplatform
• Skilled in excellent customer service and interpersonalrelationships, including strong listening, verbal, and writtencommunication
• Skilled using computer applications and enterprise systems,including the Microsoft Office suite
• Ability to work effectively in a collaborative environment,either individually or as part of a team
• Ability to perform and prioritize multiple tasks seamlessly andaccurately in a fast-paced environment where the demands for workare varied and unpredictable in scope and volume
• Ability to analyze data and provide sound recommendations basedon policy, procedure, practice, and existing regulations
• Ability to successfully lead in a team-centered environment,while delegating work appropriately to meet College and campusdeliverables

Physical Demands and Work Environment

Physical Demands

Physical Demands The physical demands described here are representatives of thosethat must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger,handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee isoccasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or moveup to 10 pounds. Specific vision abilities required by this job include close vision, distancevision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work Environment The work environment characteristics described here arerepresentatives of those an employee encounters while performing the essential functions of this job.While performing the duties of this job,the employee occasionally works near moving mechanical parts and isoccasionally exposed to risk of electrical shock. The noise level in the work environment isusually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.