Specialist II, Administrative Support

Tarrant County College; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Tarrant County College seeks a Specialist II, Administrative Support to provide senior-level clerical, administrative, and project support for the District Student Affairs department at Trinity River Campus.

This role will serve as a primary contact for internal and external constituencies on confidential issues and requires a high level of department-specific knowledge with strong customer service and organizational capabilities.

Qualifications

• High School diploma or GED.
• Three years' working experience related to the Essential Performance Requirements.
• Strong communication and organizational skills.

Responsibilities

• Provides senior-level administrative support to the assigned department.
• Applies policies, regulations, and protocols to routine decisions.
• Organizes unit events and manages external stakeholders.
• Performs high-level, unit-specific tasks and contributes to administrative projects.
• Assists with budget and grant management activities.
• Schedules appointments and maintains calendars for leadership and staff.
• Prepares memos, emails, invoices, and other documents.

Skills

Customer service

Interpersonal skills

Advanced computer skills

Collaboration

Critical thinking

Multitasking

Education

High school diploma or GED

Job description

Title: Specialist II, Administrative Support

Department: District Student Affairs

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $41,800

Work Hours: Standard
FL/SP: Monday - Friday 8am - 5pm
SU: Monday - Thursday 7:30am - 6pm

Remote Eligible: This position is not eligible for remotework

Special Instructions to Applicant:

Job Summary

This role is responsible for providing senior-level clerical,administrative, and project support to their assigneddepartment(s). This position may serve as the primary point ofoperational and administrative contact for internal and externalconstituencies, often on complex and confidential issues. Thisposition is expected to have a high level of department-specificknowledge.

Primary Duties and Responsibilities

Essential Performance Requirements

• Performs senior-level administrative and technical functions forthe unit
• Makes technical decisions by applying policies, regulations, andprotocol
• Organizes unit events
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through the Tarrant County College (TCC)Institute
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under minimal supervision of assigned departmentleadership

Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subjecttochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications

• High School diploma or GED
• Three (3) years' working experience related to the EssentialPerformance Requirements

Preferred Qualifications

• At least one (1) year's working experience working in a college oruniversity setting related to the Essential PerformanceRequirements

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonalrelationships including strong listening, verbal, and writtencommunication
• Skilled in using computer applications and enterprise systems,including word processing, spreadsheet, and presentationsoftware
• Skilled in using computer applications and enterprise systems,including word processing, spreadsheet, and presentationsoftware
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicateproblems in a fast-paced environment where the demands for work arevaried, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems,including proficiency with word processing, spreadsheet, andpresentation software
• Ability to perform and prioritize multiple tasks seamlessly andaccurately in a fast-paced environment where the demands for workare varied and unpredictable in scope and volume

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds. Specific visionabilities required by this job include close vision, distancevision, color vision, peripheral vision, and depth perception, theability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.