Specialist, Purchasing Card

The Chronicle Of Higher Education, Inc.; Fort Worth (TX); On-site; USD 466,000 - 496,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. seeks a Specialist, Purchasing Card to support the reconciliation of all Purchase cards for Tarrant County College (TCC). This role operates Monday to Friday, 8:00am to 5:00pm, in the DT Purchasing department at the TCCD District Offices.

Non-remote; starting pay listed; duties include auditing records, generating Concur reports, and coordinating cardholder data. Ideal candidates will have a High school diploma or GED and at least 3 years of related

Qualifications

• High school diploma or GED required.
• Three (3) years of working experience related to the essential requirements.

Responsibilities

• Create, maintain, and organize the Procurement department filing system.
• Analyze cardholder compliance, including due dates, expensed purchases, and state taxes.
• Create Concur reports and manage cardholder statuses and submissions.
• Process PCARD requisitions and enter Colleague ID, SSN, and birthdate.
• Support the Senior Buyer/PCARD Administrator with Concur reports and distribution of notices.

Skills

Customer service

Interpersonal relationships

Microsoft Office

Collaboration

Critical thinking

Data analysis

Delegation

Education

High school diploma/GED

Tools

Microsoft Office

Job description

Title:

Specialist, Purchasing Card

Department:

DT Purchasing

Campus Location:

TCCD District Offices

Employee Classification:

CLR - Clerical

Position Type:

FT - Regular

Grant Funded:

No

Pay Frequency:

Monthly

Compensation Details:

Starting Pay - $41,800

Work Hours:

Monday - Friday 8:00am - 5:00pm

Remote Eligible:

This position is not eligible for remotework

Special Instructions to Applicant:

Job Summary:

This role is responsible for supporting the reconciliation of allPurchase cards for Tarrant County College (TCC).

Primary Duties and Responsibilities:

Essential Performance Requirements*

• Creates, calculates, and maintains the Procurement departmentfiling system, including department payroll records
• Analyzes all aspects of cardholder compliance, e.g. program duedates, purchases correctly expensed, and any issues related tostate sales and use taxes
• Creates Concur reports related to unassigned and not submittedstatus, sort by travel vs. goods and services, and update percardholder when available
• Processes PCARD requisitions and assign Colleague ID, SocialSecurity Number, and birthdate as cards are entered
• Supports the Senior Buyer/PCARD Administrator by running andanalyzing all available Concur reports for Finance and Procurementprocess reports in a timely manner, will send out emaildistributions for card submittal dates, late activity, andpotential deactivation of cards for non-compliance
• Responsible for the master file for cardholders, e.g. creatingnew file folders, updating deactivated card files, sendingactivation emails and insuring that the card is linked correctly inColleague
• Works with the Senior Buyer/PCARD Administrator during theinternal audit process
• Processes PCARD Applications in TCC Marketplace, researchespersonal information in Colleague and insures the Colleague ID iscorrect on the Cardholder Application
• Audits cardholder records, including receipts, tax exemptions,etc.
• Sends cardholder notifications regarding missing receipts, taxespaid, etc.
• Uploads corrected records (for audit) into Concur, such asmissing receipts, tax reimbursements to Business Services,etc.
• Serves as a back-up for the Senior Buyer/PCARDAdministrator
• Send email reminders to delinquent cardholders

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations as assigned to support the essentialperformance requirements
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications:

• High school diploma/GED
• Three (3) years’ working experience related to the EssentialPerformance Requirements

Preferred Qualifications:

Certified PCARD Professionals Certification (CPCP)

Knowledge, Skills and Abilities:

• Skilled in excellent customer service and interpersonalrelationships, including strong listening, verbal, and writtencommunication
• Skilled using computer applications and enterprise systems,including the Microsoft Office suite
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicateproblems in a fast-paced environment where the demands for work arevaried in scope and volume
• Ability to analyze data and provide sound recommendations basedon policy, procedure, practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff tomeet College and campus deliverables

Physical Demands and Work Environment:

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds unassisted, or up to25 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.