Supervisor, Records

Tarrant County College; Fort Worth (TX); On-site; USD 65,000 - 80,000; Full time

Job summary

Tarrant County College is seeking a Supervisor, Records to oversee Records Center operations, services, programs, and staff. You will support information governance, retention, storage, and disposition across the college.

This role ensures compliance with relevant regulations and maintains confidentiality of sensitive information. The position requires a Bachelor’s degree and 3 years of related experience, with supervisory experience preferred.

Qualifications

• Bachelor’s degree and 3 years related experience or equivalent combination.
• 1 year supervising experience required.
• Master’s degree preferred in archives, library science, information management, or related field.

Responsibilities

• Evaluate incoming physical and electronic records for retention and disposition needs.
• Train staff in records management procedures and policies including digitization.
• Coordinate with IT to ensure proper storage and retention of records in enterprise systems.

Skills

Records management

Information governance

Communication skills

Project coordination

Training staff

Education

Bachelor’s degree

Master’s degree

Tools

Laserfiche

Microsoft Office

Job description

Title

Supervisor, Records

Department

DT Records Management&Archive

Campus Location

TCCD District Offices

Employee Classification

APT - Administrative

Position Type

FT - Regular

Grant Funded

No

Pay Frequency

Monthly

Compensation Details

Starting Pay - $70,400; Commensuratewith education and experience

Work Hours

Monday - Friday 8:00am - 5:00pm

Remote Eligible

This position is not eligible for remotework

Job Summary

This role is responsible for managing Records Center operations,services, programs, record holdings, and assigned staff whilesupporting the College’s records management, informationgovernance, compliance, retention, storage, and dispositionfunctions.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Evaluates incoming physical and e-records for retention, storage,and final disposition needs
• Trains staff in records management procedures and policies,including documentation and digitization
• Interacts closely with the College community to confirm serviceand compliance with recordkeeping practices and regulations, whilealso safeguarding the confidentiality of sensitive information andmaintaining access authorization and chain-of-custodyprotocols
• Coordinates with IT departments to ensure that enterprise systemsare storing record properly or being sent to appropriaterepository, retention schedules are enforced, and recordsmanagement protocols are being maintained
• Assists the Records Management and Archives (RMA) team withspecial projects and program development; aids in organizing andconducting training workshops, and assists in reviewing andupdating departmental procedures and publications
• Oversees the shred bin program and services, includingmaintaining a complete inventory of bins, their locations, sizes,and campus contacts, as well as scheduling and monitoring shred binservices
• Schedules and oversees record transports to and from Collegefacilities
• Coordinates the timely release of record copies for legal andpublic information requests
• Evaluates and recommend new records management technologies andequipment
• Conducts periodic audits to ensure proper record keeping

General Supervision and Management

• Oversees daily work activities, provides training and guidance,monitors performance, and ensures work is completed accurately andefficiently
• Performs advanced or more complex functional work alongside staffwhile supporting departmental operations and service delivery
• Provides direct day-to-day leadership and guidance to staff tosupport effective task completion and employee development

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations as assigned to support the essentialperformance requirements
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications

• Bachelor’s degree and three (3) years’ working experience relatedto the Essential Performance Requirements; or any equivalentcombination of education and work-related experience
• One (1) years' working experience supervising (e.g., leadingpeople, processes, programs, or projects that included planning,execution, and monitoring of outcomes)

Preferred Qualifications

• Master’s degree
• Degree in Archives, Library Science, Information Technology,Records and Information Management, or a related field
• At least one (1) year's working experience with informationmanagement in a higher education environment
• At least one (1) year's working experience with Laserfiche
• Professional certifications related to records management,information management, Laserfiche, or project management
• At least one (1) year's working experience in archives,libraries, records management, information management, or a relatedfield

Knowledge, Skills and Abilities

• Knowledge of records management, information governance, recordsretention, and applicable recordkeeping laws, regulations, andstandards
• Knowledge of records storage, retrieval, disposition, andlifecycle management practices
• Knowledge of information management systems and technologies usedto support records management programs
• Skilled in customer service and building collaborativerelationships with internal and external stake-holders
• Skilled in verbal and written communication, including deliveringtraining and communicating records management requirements
• Skilled in using computer applications and enterprise systems,including Microsoft Office and records management platforms
• Ability to analyze information, exercise sound judgment, and makerecommendations regarding records management activities
• Ability to coordinate multiple projects and operationalactivities while managing competing priorities and deadlines
• Ability to maintain confidentiality and safeguard sensitiveinformation in accordance with established policies andprocedures
• Ability to work effectively with and support cross-functionalteams to achieve departmental and organizational objectives

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 45 pounds unassisted, or up to75 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentative of those an employee encounters while performing theessential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.