Specialist, Information Management

Tarrant County College; Fort Worth (TX); On-site; USD 513,000 - 614,000; Full time

Job summary

Tarrant County College is seeking a Specialist, Information Management to provide advanced support for data governance, knowledge management, and records management activities at Trinity River Campus.

The role involves developing data standards, supporting project activities, and collaborating with IT and data stewards to improve data quality and accessibility. A Bachelor’s degree and relevant experience are required, with additional qualifications in metadata and digital stewardship preferred.

Qualifications

• Bachelor’s degree and one year of related experience.
• Experience with metadata schemas, ontologies, and digital stewardship tools.
• Knowledge of data governance and records management best practices.
• Experience in a college/university setting preferred.

Responsibilities

• Supports the college’s data governance program and contributes to the development of data standards, policies, definitions, and stewardship practices.
• Provides administrative and technical support for departmental projects and initiatives, such as project management, scheduling meetings, communicating with stakeholders, conducting research, and preparing summaries and reports to support decision-making.
• Collaborates with IT, data stewards, and business stakeholders to implement data standards and improve data quality, accessibility, and consistency.
• Assists with management of the knowledge base by reviewing submitted articles, ensuring standardization, auditing current articles, soliciting new articles, and maintaining metadata.
• Promotes the use and adoption of data governance and records management best practices through communication, training, and outreach activities.
• Assists with Archives activities, including processing, preservation, digitization, and promotion of archival records and special collections, and maintains related inventories, metadata, finding aids, and descriptive documentation.

Skills

Data governance knowledge

Records management

Project management

Customer service

Communication skills

MS Office / M365

Education

Bachelor’s degree or higher

Job description

Title: Specialist, Information Management

Department: DT Information Management

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $50,500

Work Hours: Monday - Friday 8:00am - 5:00pm; varies based ondepartment needs.

Remote Eligible: This position is not eligible for remotework

Special Instructions to Applicant: Please include a coverletter.

Job Summary:

This role is responsible for providing advanced support to thedepartment’s data governance, knowledge management, and recordsmanagement and archives activities.

Primary Duties and Responsibilities:

Essential Performance Requirements*

• Supports the college’s data governance program and contributes tothe development of data standards, policies, definitions, andstewardship practices
• Provides administrative and technical support for departmentalprojects and initiatives, such as project management, schedulingmeetings, communicating with stakeholders, conducting research, andpreparing summaries and reports to support decision-making
• Collaborates with IT, data stewards, and business stakeholders toimplement data standards and improve data quality, accessibility,and consistency
• Assists with management of the knowledge base by reviewingsubmitted articles, ensuring standardization, auditing currentarticles, soliciting new articles, and maintaining metadata
• Promotes the use and adoption of data governance and recordsmanagement best practices through communication, training, andoutreach activities
• Assists with Archives activities, including processing,preservation, digitization, and promotion of archival records andspecial collections, and maintains related inventories, metadata,finding aids, and descriptive documentation

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations as assigned to support the essentialperformance requirements
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications:

• Bachelor’s degree and one (1) years’ working experience relatedto the Essential Performance Requirements; or any equivalentcombination of education and work-related experience

Preferred Qualifications:

• Bachelor's degree in Data Science, Library/Information Science orsimilar fields
• At least one (1) year’s working experience with metadata schemas,ontologies, and digital stewardship tools
• At least one (1) year’s working experience working in a collegeor university setting related to the Essential PerformanceRequirements
• Certified Data Management Professional (CDMP) or other datagovernance, data management, information managementcertifications
• Records Management Certification

Knowledge, Skills and Abilities:

• Knowledge of information management (data governance, recordsmanagement) best practices
• Knowledge of project management principles
• Skilled in delivering high-quality customer service and buildingeffective interpersonal relationships, including strong listening,verbal, and written communication skills
• Skilled in using computer applications and enterprise systems,including the Microsoft Office suite and the Microsoft 365platform
• Ability to perform and prioritize multiple tasks seamlesslyensuring accurate and timely completion, while exhibiting strongattention to detail and organization
• Ability to work effectively both independently and as part of ateam in collaborative environments, engaging with faculty, staff,and external stakeholders
• Ability to identify routine issues and elevate non-standardproblems using established procedures in a fast-paced workenvironment
• Ability to review basic information and follow policies,procedures, and guidelines when completing assigned tasks
• Ability to coordinate assigned work and communicate effectivelywith faculty and staff to support campus and departmentaloperations
• Ability to maintain a high level of diplomacy and tact, ensuringconfidentiality and discretion with sensitive and confidentialinformation

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representatives of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds unassisted, or up to25 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here arerepresentatives of those an employee encounters while performingthe essential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.