Assistant, HR Administrative Services

Tarrant County College District (TCCD); Fort Worth (TX); On-site; USD 466,000 - 558,000; Full time

Job summary

Tarrant County College District (TCCD) District Offices seeks an Assistant, HR Administrative Services to provide professional customer service and clerical support to the Human Resources department. The role focuses on data entry, records maintenance, and routine reporting to ensure smooth daily operations and reliable service to internal and external stakeholders.

The position requires strong organizational skills, accuracy, and discretion, with flexibility for occasional extended hours.

Qualifications

• High School Diploma or GED is required.
• Three (3) years of working experience related to the essential performance requirements.
• Associates degree preferred.
• At least 1 year experience in Higher Education and Human Resources preferred.

Responsibilities

• Enters, updates, and maintains employee records in HR systems and databases.
• Assists with compiling, formatting, and preparing standard and routine reports.
• Responds to routine HR inquiries, guiding within policies.
• Prepares and formats correspondence, forms, and other documents.
• Identifies basic issues and uses resources to resolve them.
• Provides cross-functional support to other HR areas as needed.
• Attends workplace regularly and follows schedule.
• Completes required training and professional development.
• Supports the mission and values of the College.

Skills

Records management

Data entry

Customer service

Communication

Office software

Education

High School Diploma or GED

Associate's degree

Higher Education experience

Human Resources experience

Tools

Word processing

Spreadsheet software

Presentation software

Job description

Title: Assistant, HR Administrative Services

Department: DT Human Resources

Campus Location: TCCD District Offices

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency:Monthly

Compensation Details:Starting Pay - 45,900.00; Commensurate with education and experience

Work Hours: Monday - Friday 8:00am – 5:00pm. Flexibility is required, as occasional evening and weekend hours may be necessary based on department needs.

Remote Eligible: This position is not eligible for remote work

Job Summary

This role provides professional customer service and administrative support to the Human Resources (HR) department. The position is responsible for delivering high-quality clerical, receptionist, and project-based support, ensuring efficient daily operations and effective service to internal and external stakeholders.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Enters, updates, and maintains employee records in HR systems and databases, ensuring accuracy and timeliness of data entry as well as alignment with established procedures
• Assists with compiling, formatting, and preparing standard and routine reports to support internal operations and external reporting requirements, following established procedures and guidance
• Responds to routine HR inquiries, providing guidance within established policies and referring complex matters as needed
• Prepares and formats correspondence, forms, and other departmental documents with attention to detail and consistency
• Identifies basic issues and utilizes available resources and procedures to support timely resolution
• Provides cross-functional support to other HR areas, as assigned
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High School Diploma or General Equivalency Diploma (GED)
• Three (3) years of working experience related to the Essential Performance Requirements

Preferred Qualifications

• Associate's degree
• At least one (1) year's working experience in a Higher Education
• At least one (1) year's working experience in Human Resources

Knowledge, Skills and Abilities

• Knowledge of general office and administrative support practices, including records management, data entry, document preparation, and routine reporting procedures in a professional office environment
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled using computer applications and enterprise systems, including word processing, spreadsheet, and presentation software
• Ability to work effectively both independently and as part of a team in collaborative environments, engaging with faculty, staff, and external stakeholders
• Ability to apply critical thinking and sound judgement to identify, resolve, and communicate routine issues in an environment with changing priorities and varying workloads
• Ability to effectively manage multiple tasks and interruptions while maintaining accuracy and meeting established deadlines in a fast-paced environment
• Ability to maintain professionalism, diplomacy, and tact while handling sensitive and confidential information with discretion

Physical Demands and Work Environment

Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands or fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.