Substitute School Office Secretary

Fountain-Fort Carson School District 8; San Jacinto (CA); On-site; Part time

Job summary

A school district in California is seeking a Substitute Secretary to ensure the smooth operation of the school office. Key responsibilities include maintaining accurate reports, assisting students and the public, and preparing periodic reports for the district. The ideal candidate should have a high school diploma, typing skills of 40 wpm, and demonstrate effective computer skills. This role supports the positive education experience for children and is vital for office operations.

Qualifications

• Must be a high school graduate or equivalent.
• Typing accuracy at 40 wpm is required.
• Demonstrate effective computer skills.
• Ability to meet the public and students.

Responsibilities

• Maintain accurate reports of attendance and student files.
• Assist the public and address their needs positively.
• Prepare various reports and schedules for the school.
• Provide first aid when necessary.

Skills

Typing accuracy at 40 wpm

Demonstrate computer skills

Ability to meet the public

Ability to interact with students

Education

High school graduate or equivalent

Job description

• Position Type:
  Substitute/ Guest/Substitute Secretary
  
  
• Date Posted:
  7/24/2025
  
  
• Location:
  District Wide
  
  
• Date Available:
  As Needed
  
  

*Testing must be completed (and passed) before applicants are eligible for an interview.
*Applicants MUST also apply to the position before scheduling testing.
*Please contact FFC8 Administration at [phone] to schedule testing. Testing spots are limited and fill up quickly.
*Applicants who have already completed and passed testing are NOT required to test again.

Preferred Minimum Qualifications:
1. High school graduate or equivalent.
2. Typing accurate at 40 wpm, pass filingand packet assimilationtesting (REQUIRED)
3. Demonstrate computer skills.
4. Ability to meet the public.
5. Demonstrate the ability to interact with students.

Job Goals:
To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

Essential Job Functions:
1. Maintain accurate reports of attendance, enrollment, withdrawals, schedules, student files and any other reports as needed.
2. Meet the public and address their needs with a pleasant personality.
3. Assist the students in meeting their needs.
4. Prepare nine-weeks report, immunization report, year-end report, and all other periodic reports, schedules, and letters required by district, state or federal
government.

Performance Responsibilities:
1. Provide first aid whenever necessary.
2. Handle all mail services of the building.
3. Take necessary inventories and order needed supplies.
4. Take money and issue receipts and related money matters.
5. Make contact with other schools for transcript information.
6. Contact parents in regards to student absence.
7. Assist in marking textbooks and supplies.
8. Prepare registration information.
9. Prepare information for report cards and attendance.
10. Order building supplies when necessary.
11. Call substitute teachers.
12. Prepare nine-weeks report, immunization report, year-end report, and all other periodic reports, schedules, and letters required by district, state or federal
government.
13. Maintain good building key records.

Salary:
Guest Secretaries are paid on the Classified Guest Salary Schedule.

Postings current as of 3/25/2026 9:55:50 PM CST.

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