School Secretary

Western Valley Middle School; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Western Valley Middle School in Phoenix, AZ is seeking a School Secretary to support daily operations and assist the principal. You will manage confidential records, coordinate enrollment, and handle communications with staff, parents, and the community.

The position requires a High School Diploma, strong typing (55 wpm), and proficiency with district tools (Word, Excel, Access, Aesop, SchoolMaster). Bilingual skills are a plus.

Qualifications

• High School Diploma or equivalent is required.
• Associate Arts Degree is preferred.
• Valid Fingerprint Clearance Card
• Three (3) years of secretarial experience
• One (1) year experience working in an area supporting administration in an educational setting
• One (1) year experience working in a lead or supervisory capacity is desired
• Must have extensive knowledge of technology including computers (Word, Excel, Access, Aesop, SchoolMaster), copiers, fax machines, printers and other applicable office equipment
• Must type 55 words per minute with accuracy (test required)
• Strong communication and interpersonal skills when working with staff, students, parents, community and all district personnel
• Strong supervisory and office management abilities
• Strong organizational and planning skills
• Must be an energetic, highly ethical and possess good emotional and physical health
• Bilingual is preferred

Responsibilities

• Provide general secretarial services to the principal.
• Establish and support a welcoming school climate and culture for all students, parents, community, etc.
• Maintain confidentiality of student and staff records.
• Coordinate activities concerning student enrollment
• Implement and maintain paper and electronic filing systems for student records including registration, attendance and emergency notification
• Translate or interpret English/Spanish for meetings and conferences as skills allow
• Support and follow district rules, regulations and policies

Skills

Strong communication

Organizational skills

Supervisory experience

Typing 55 wpm

Multitasking

Education

Associate Arts Degree

Fingerprint Clearance Card

Tools

Word

Excel

Access

Aesop

SchoolMaster

Job description

School Secretary

Fowler Elementary District Western Valley Middle School - Phoenix, Arizona Open in Google Maps

This job is also posted in Fowler

Job Details

Job ID: 5056313
Application Deadline: Posted until filled
Re-Posted: Sep 30, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: SCHOOL SECRETARY

Classification: Support Personnel Pay Scale

Range: IV

Description: The School Secretary provides services necessary for the daily operation of the school and the administrative center. He/she supports and assists the principal by performing a variety of tasks related to school and district procedures and functions and oversees the daily activities of the office. He/she also maintains a friendly, welcoming and effective relationship between community, parents, students and staff, as well as, providing a link between the school and district departments.

Qualifications:

• High School Diploma or equivalent is required
• Associate Arts Degree is preferred
• Valid Fingerprint Clearance Card
• Three (3) years of secretarial experience
• One (1) year experience working in an area supporting administration in an educational setting
• One (1) year experience working in a lead or supervisory capacity is desired
• Must have extensive knowledge of technology including computers (Word, Excel, Access, Aesop, SchoolMaster), copiers, fax machines, printers and other applicable office equipment
• Must type 55 words per minute with accuracy (test required)
• Strong communication and interpersonal skills when working with staff, students, parents, community and all district personnel
• Strong supervisory and office management abilities
• Strong organizational and planning skills
• Must be an energetic, highly ethical and possess good emotional and physical health
• Bilingual is preferred

Knowledge of:

• English language including reading, writing and oral communication with extensive skills in spelling, punctuation and grammar (test required)
• Knowledge of Spanish including reading, writing and oral communication is desired
• School Master, Aesop, Remote Requisitions, computer programs for Maintenance and Technology Work Orders is desired
• Arithmetic and basic mathematic and accounting procedures (test required)
• Administrative and clerical procedures
• Management theory and practice including supervision and general office procedures and practices
• Policies, procedures, rules and regulations of the District and the schools
• School operations, procedures and protocol
• Federal and state laws governing schools and districts

Ability to:

• Prioritize work, take initiative, adhere to time restraints and attend to multiple tasks
• Work with detail while maintaining a high degree of accuracy
• Comprehend and perform functions from written and verbal instructions
• Organize and work independently
• Communicate effectively and politely on the telephone
• Relate and respond tactfully and with courtesy to children, parents, community, staff, District personnel, corresponding districts, telephone contacts, etc.
  • Identify sensitive issues and immediately inform Principal of any adverse situation(s)
• Gather data, compose, draft and edit written work
• Resolve issues when applicable and direct problems to the appropriate area(s) if necessary
• Maintain confidentiality of staff, student and family records
• Schedule, assign and review work of others
• Organize and maintain various types of filing systems
• Complete a variety of assignments with minimal instruction or supervision

Alternatives to the above qualifications as the Governing Board or the Superintendent may deem appropriate

Essential Duties and Responsibilities:

• Provide general secretarial services to the principal
• Establish and support a welcoming school climate and culture for all students, parents, community, etc.
• Compose and/or type letters, bulletins, memos, handbooks, newsletters, etc.
• Post pertinent information for the community; such as, School Board agendas, health and safety announcements/issues, etc. as required by law and/or School District
• Compose and/or type routine correspondence with staff, parents and students
• Mail pertinent information to parents at the beginning of the school year
• Maintain confidentiality of student and staff records
• Type staff evaluations and recommendations
• Maintain a current file on all school employees including absences, emergency information and contacts, summer addresses, vaccination records, etc.
• Coordinate activities concerning student enrollment
• Implement and maintain paper and electronic filing systems for student records including registration, attendance and emergency notification
• Maintain current Student CUM folders
• Request and forward student records in accordance with Federal and State laws and regulations
• Maintain a daily staff attendance log (PTA) and submit to the District as requested
• Maintain a daily student attendance log (ADE, ADM) and submit to the District as requested
• Organize referral, evaluation, placement and withdrawal procedures
• Maintain a record of budget expenditures and current balance of funds
• Maintain inventory for office, principal, staff and student use
• Initiate purchase order requisitions
• Requisition, receive and distribute supplies and educational materials
• Schedule district maintenance services and work orders using computer program system
• Operate office equipment such as fax machines, copiers, and phone systems
• Operate computers for spreadsheet, word processing, database management, etc.
• Keep office equipment in good working condition including calling for service when necessary
• Manage fiscal information using computer program system
• Learn to operate new office technologies as they are developed and implemented
• Answer telephones and give information, screen calls, answer questions, take messages or transfer calls to appropriate individuals
• Receive visitors and give information, answer questions or direct inquiries to appropriate individuals
• Complete forms and correspondence in accordance with district and school procedures
• Assist staff and parents in the scheduling of Parent/Teacher Conferences
• Maintain scheduling, school activities or events and facilities use calendars for the school year
• Assist with preparation and/or maintenance of student master schedule
• Assist with Student Council budget and accounting procedures
• Assist with school activities and events budgets and accounting procedures
• Maintain calendar of appointments for the Principal and the Assistant Principal
• Distribution paychecks to school personnel
• Prepare for substitute teachers including checking sub-finder, providing substitute folders and keys, escorting substitutes to classrooms and locating substitute folders/lesson plans if necessary
• Collect, check and submit substitute teacher time sheets and forward to district in a timely manner
• Collect, check and submit properly signed personnel absence sheets and forward to district in a timely manner
• Sort and distribute incoming and outgoing mail
• Assist the school health personnel when needed
• Maintain a schedule of appointments and make arrangements for conferences and interviews
• Coordinate meeting logistics, including location and food items
• Prepare meeting notices, agendas, packets and materials for Principal's use
• Provide training and orientation to new certified/classified staff members
• Supervise other clerical/office staff, determine workloads, perform training functions when necessary and monitor performance
• Conduct performance reviews of office staff
• Assist all school personnel as needed and directed
• Translate or interpret English/Spanish for Principal or Assistant Principal meetings, IEP meetings, Parent/Teacher Conferences, health personnel, etc. as skills allow
• Participate in district sponsored professional development workshops/inservices, attend on-going training classes and meetings as directed, and read professional journals and publications, etc. for continued professional development
• Maintain strict confidentiality and use appropriate discretion when working with all district personnel and student and family records and/or information
• Support and follow the rules, regulations and policies set by the School Board, the assigned school and the District
• Perform all other duties as assigned by the Governing School Board, the Principal or his/her designee

Length of Employment:

• Twelve (12) months

Reports to: Building Principal

Evaluation: Performance to be evaluated in accordance with Governing Board Policy GDO

Position Type: Full-Time
Salary: $18.64 Per Hour

Contact Information

• Matthew Camacho
• Fowler Elementary District
• 1617 S. 67th Ave.
• Phoenix, Arizona 85043
• Phone: [phone]
• Email: [e-mail]