Substitute Administrative Assistant - School District

Winchester School District; Winchester (MA); On-site; USD 34,000 - 37,000; Full time

Job summary

Winchester Public Schools, located in Winchester, MA, is seeking a Substitute Administrative Assistant for the district. The role reports to the Building Principal and handles high-level clerical duties, calendar coordination, and confidential records management.

The ideal candidate has an Associate’s degree (Bachelor’s preferred) and at least three years in an administrative support role, preferably in a public school setting, with experience in Aspen and Google Workspace.

Qualifications

• Associate's degree in office management, education, or related field; Bachelor's preferred.
• Minimum of three years of administrative support experience.
• Experience in a public school setting preferred; database management (Aspen) experience.

Responsibilities

• Provide direct support to Building Principal, School Nurse, Teachers, and staff.
• Perform general clerical duties including word processing, copying, filing, and data entry.
• Answer phones and greet visitors, providing excellent customer service.
• Schedule appointments and coordinate calendars for staff.
• Coordinate and maintain the Building Principal’s Google calendar.
• Maintain confidential student records per district policies and confidentiality.

Skills

Organizational skills

Communication

Customer service

Technology skills

Munis

Google Workspace

Aspen

Purchasing procedures

Calendaring

Confidentiality

Data entry

Education

Associate's degree

Bachelor's preferred

Tools

Aspen

Munis

Google Workspace

Microsoft Office

Job description

Winchester Public Schools, located in Winchester, MA, is seeking a Substitute Administrative Assistant for the district. The role reports to the Building Principal and handles high-level clerical duties, calendar coordination, and confidential records management.

The ideal candidate has an Associate’s degree (Bachelor’s preferred) and at least three years in an administrative support role, preferably in a public school setting, with experience in Aspen and Google Workspace.