Substitute Administrative Assistant #1560

Winchester School District; Winchester (MA); On-site; USD 34,000 - 37,000; Full time

Job summary

Winchester Public Schools, located in Winchester, MA, is seeking a Substitute Administrative Assistant for the district. The role reports to the Building Principal and handles high-level clerical duties, calendar coordination, and confidential records management.

The ideal candidate has an Associate’s degree (Bachelor’s preferred) and at least three years in an administrative support role, preferably in a public school setting, with experience in Aspen and Google Workspace.

Qualifications

• Associate's degree in office management, education, or related field; Bachelor's preferred.
• Minimum of three years of administrative support experience.
• Experience in a public school setting preferred; database management (Aspen) experience.

Responsibilities

• Provide direct support to Building Principal, School Nurse, Teachers, and staff.
• Perform general clerical duties including word processing, copying, filing, and data entry.
• Answer phones and greet visitors, providing excellent customer service.
• Schedule appointments and coordinate calendars for staff.
• Coordinate and maintain the Building Principal’s Google calendar.
• Maintain confidential student records per district policies and confidentiality.

Skills

Organizational skills

Communication

Customer service

Technology skills

Munis

Google Workspace

Aspen

Purchasing procedures

Calendaring

Confidentiality

Data entry

Education

Associate's degree

Bachelor's preferred

Tools

Aspen

Munis

Google Workspace

Microsoft Office

Job description

Winchester Public Schools, MA Winchester Public School District - Winchester, Massachusetts Open in Google Maps

Substitute Administrative Assistant #1560

Winchester Public Schools, MA Winchester Public School District - Winchester, Massachusetts Open in Google Maps

Job Details

Job ID: 5948553

Application Deadline: Oct 31, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 02, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

OFFICIAL TITLE: Substitute Administrative Assistant

POSITION #1560: | DAYS: Full-Year | SALARY RANGE: $25-$27 per hour LOCATION : District | REPORTS TO : Building Principal

SUMMARY DESCRIPTION OF JOB:

The Substitute Administrative Assistant performs highly responsible, confidential, and complex administrative duties for the School. This position serves as the primary point of contact for students, families, faculty, staff, and the public while managing essential assigned operations. Working with limited supervision, the Substitute Administrative Assistant plans, organizes, and oversees departmental functions, employing standardized practices to coordinate workflows, maintain records, and support compliance with regulations and timelines.

MINIMUM QUALIFICATION STANDARDS:

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent organizational, communication, and customer service skills ? Strong technology and information management abilities (i.e., Munis, Google Workspace, Office) ? Proficiency with student information systems (ASPEN preferred) ? Knowledge of MA purchasing procedures and requisition entry ? Skill in managing multiple projects in a fast-paced environment ? Strong analytical and strategic thinking capabilities ? Excellent attention to detail and accuracy ? Ability to coordinate schedules and manage complex calendaring ? Effective written and verbal communication skills ? Ability to maintain confidentiality with sensitive information

EDUCATION, TRAINING, AND EXPERIENCE:

• Associate's degree in office management, education, or a related field - Bachelor's preferred ? Minimum of three (3) years of experience in an administrative support role or equivalent ? Experience working in a public school setting is preferred ? Demonstrated experience with database management (i.e, Aspen) and reporting

PHYSICAL DEMANDS:

• Primarily sedentary work in an office environment ? Visual acuity to review documents and work on a computer for extended periods ? Ability to lift and move files and supplies weighing up to 20 pounds
• Manual dexterity to operate office equipment, including computers, calculators, and copy machines ? Ability to communicate verbally and in writing with staff, families, and administration

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• Provide direct support to the Building Principal, School Nurse, Teachers, Paraprofessionals, and any other employee of the school ? Perform general clerical duties including word processing, copying, filing, and data entry ? Answer telephones and receive visitors, providing excellent customer service ? Schedule appointments and coordinate calendars for staff ? Coordinate and maintain the Building Principal’s Google calendar ? Scan, upload, and organize electronic documents in the student information system (Aspen) ? Order and maintain inventory of office supplies ? Maintain confidential student records following district policies ? Serve as liaison between families and appropriate school-based staff ? Handle sensitive information with discretion and maintain confidentiality ? Perform other related duties as assigned by the Building Principal or designee

JOB ESTABLISHED:

DATE(S) REVISED:

LAST REVIEWED:

Position Type: Full-Time

Equal Opportunity Employer

The School District does not discriminate on the basis of race, color, national origin age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Marie Altieri
• 40 Samoset Road
• Winchester, Massachusetts 01890
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]